Job Description

:

Red Tower Armoury is looking for a highly motivated, organized and detail oriented Administrative Assistant to manage our front desk reception and provide administrative support to the Production Team. The Administrative Assistant is the first point of contact for Vendors, Subcontractors, Customers and other visitors at our facility. The Administrative Assistant is responsible for the coordination of front-desk activities, including greeting all visitors, customers, answering/re-directing phone calls, receiving letter mail/parcels and distributing correspondence to the appropriate parties. In addition to receptionist duties, the Administrative Assistant will support the Production Department through the generation of Production documentation (ie. Work Orders, Job Travellers), filing system maintenance and essential production / shipment data entry tasks. Ultimately, the goal of the Administrative Assistant is to provide professional and efficient administrative support services.

Initial Contract is six months with the possibility to renew to full time.

Responsibilities

Respectfully greet visitors, connecting them with their point of contact/host at our facility and ensuring they sign in/out of the building. Answer and re-direct phone calls to the appropriate extension, taking messages as required. Receive letter mail/parcels and distribute mail to the applicable parties. Unbox office supplies and store in Stationary Cabinet/Supply Shelf. Assist in Order Entry of Customer Purchase Orders as required. Generate Production documentation such as Work Orders and Job Travellers. Reconcile production runs and close or re-issue Work Orders and Travellers for Re-Work as necessary. Order, verify and reconcile shop inventory of materials and supplies in supply room. Enter, close and invoice jobs in QuickBooks. Continuously audit active Work Orders and archive completed/closed Travellers and Work Orders on a daily and weekly basis, maintaining an accurate filing system.

Qualifications

Minimum 2 years work-related office administration experience, preferably in a manufacturing environment. Sound background in business administrative practices. Excellent communication skills both written and verbal. Strong interpersonal skills required to build and maintain relationships. Effective use of problem-solving and decision-making skills Ability to deal with multiple tasks and changing priorities. Priority will be given to candidates that email resumes to shawn@redtowerarmoury.com Exhibits professionalism and a positive attitude. Keen attention to detail is required. Clean criminal background check PAL and RPAL an asset Excellent computer skills: MS Office, Word, Excel, Google Sheets, ERP System software. Computer literacy is key for this position.
Job Types: Full-time, Fixed term contract
Contract length: 6 months

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

Casual dress Company events Discounted or free food On-site parking Paid time off
Experience:

Administrative: 2 years (preferred)
Licence/Certification:

PAL / RPAL (preferred)
Work Location: In person

Expected start date: 2025-05-01