Job Description

SGS is looking for a fully bilingual junior Admin Assistant from the Montreal region or any other areas in QC. This is a Hybrid role (WFH + 2 days in the SGS Blainville office). This position provides office support to a variety of departmental professionals and mid-level to senior manager and department heads. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously. SPECIFIC RESPONSIBILITIES

• Keys in, edits, proofreads and finalizes reports, statements, invoices, forms, presentations and other documents, using computer systems and software (LIMS, BOSS).
• Sorts material that is to be filed according to particular filing systems.
• Classify, code, cross-reference, log and stores records.
• Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.
• May determine, process and verify software applications, receipts, expenditures, forms and other documents.
• Maintains payable and receivable accounting files.
• Bills receivables through the BOSS and LIMS systems.
• Policing and training of timecards with employees.
• Ensures smooth operation of office equipment and machinery, and arranges for any maintenance and repair work.
• Answers telephones and direct calls as needed.
• Arranges luncheons, meetings and client functions, and co-ordinates attendees.
• Arranges travel and accommodation reservations.
• Support with Switchboard duties (at some locations).
• Provides mutual back-up support to other Administrative staff as required.
• May be assigned special or ad hoc projects, periodically.

Qualifications

• College Diploma.
• 1 - 5 years of previous working experience in an Administrative related role.

Specific technical skills:

• Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
• Candidates must be proficient in using various type of computer software (Word, Excel, PowerPoint, Outlook etc.).
• A solid understanding of Oracle applications would also be an asset.
• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.
• Demonstrates excellent verbal and written communication skills including grammar and composition.
• Ability to work well with others & independently.
• Proven time management skills and a strong attention to detail.
• Works well under pressure.
• Ensures full compliance with the company\xe2\x80\x99s Health & Safety, Code of Integrity, and Professional Conduct policies.

Additional information SGS Canada is an equal opportunity employer and we are committed to achieving greater accessibility by providing accommodation for people with disabilities during our hiring process. Accommodations are available on request for qualified candidates during each stage of the recruitment process. Please note that candidates applying for Canadian job openings should be authorized to work in Canada Job Types: Full-time, Permanent Salary: $16.00-$20.00 per hour Benefits:

• Casual dress
• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care
• Wellness program
• Work from home

Schedule:

• 12 hour shift
• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• BLAINVILLE, QC: reliably commute or plan to relocate before starting work (required)

Application question(s):

• This is a hybrid role - Are you available to work 2 days in the office in Blainville and 3 days to work from home ?

Education:

• DCS / DEC (preferred)

Experience:

• Office setting: 2 years (required)
• Administrative experience: 2 years (required)

Language:

• French (required)
• English (required)

Shift availability:

• Day Shift (required)

Willingness to travel:

• 50% (required)

Work Location: Hybrid remote in Montr\xc3\xa9al, QC Application deadline: 2023-02-13
Expected start date: 2023-02-27