Job Description

Administrative Assistant - Full Time / On-Site

About the Role

We are seeking a dependable and collaborative Administrative Assistant to support daily operations and help streamline communication between the Office Manager, Technical Director, coaching staff, families, and program coordinators. This role focuses on keeping systems organized, supporting technical programming logistics, and ensuring smooth information flow across the organization. The successful candidate will be proactive, organized, and comfortable balancing routine office duties with program-related support.

Key Responsibilities

General Administration

Provide daily administrative support to the Office Manager and Technical Director Manage inbox organization, basic inquiries, message follow-up, and communication tracking Support data entry, filing systems, and document organization Maintain inventory lists, equipment check-outs, and supply ordering (as directed)
Technical Program and Scheduling Support

Assist the Technical Director with program logistics (schedules, field times, team lists, rosters) Help prepare training materials, attendance sheets, and evaluation templates Coordinate communication to coaches, families, and program leads as instructed Provide clerical support for coach education, workshops, and seasonal planning
Communication & Coordination

Help share accurate information to families through email, team messages, and posted updates Gather sign-in sheets, attendance, and feedback for internal reporting Support registration follow-ups, form collection, and documentation
Qualifications

Previous administrative or office support experience preferred Strong communication and organizational skills Basic proficiency with Microsoft Office / Google Workspace Able to work collaboratively, respond to direction, and support established systems Comfortable working with confidential information and internal documents
How to Apply

Please submit a resume and brief cover letter to: employment@fmysa.ca

This position will remain open until filled. Only short-listed applicants will be contacted.

Job Type: Permanent

Pay: From $23.00 per hour

Benefits:

On-site parking
Ability to commute/relocate:

Fort McMurray, AB: reliably commute or plan to relocate before starting work (required)
Work Location: In person