Job Description

Administrative Assistant - Head Office

About the Role

We are seeking a detail-oriented and proactive Administrative Assistant to join our Head Office team. This three or four day per week position plays a vital role in supporting our multi-branch travel services operation of 11 franchised locations in BC and Alberta, with over 60 employees.

Key Responsibilities

Financial & Administrative:

Process accounts payable for all company branches Administer extended health and dental benefits program Register suppliers and provide banking details for travel advisors Manage utility accounts (gas, hydro, water, security) across all branches, including payments and service coordination Support month-end and year-end file preparation

Operational Support:

Create, manage, and edit company documents and templates Track and report on company statistics Prepare and file administrative reports with franchisor Provide recruitment support for travel advisor positions Deliver basic IT support across branches for sales, booking and accounting software Collaborate and liaise with management and administrators on multiple and varied matters

What We're Looking For

Essential Skills:

Proficiency in Microsoft Office Suite (Word, Excel) Strong written and verbal English communication skills Ability to learn accounting databases and booking software, with an understanding of computer related matters Excellent organizational and time management abilities

Key Qualities:

High level of confidentiality and discretion Exceptional attention to detail and precision Strong multitasking capabilities with ability to manage own workload Calm, professional demeanor in high-stress or high-volume situations Self-motivated and able to work independently

What We Offer

Full-time, permanent position

Comprehensive benefits package

including Extended Health, Dental, and Health Spending Account (after 3 months) Supportive team environment in our Head Office Opportunity to work with a growing, multi-branch organization

Compensation

Salary is competitive and commensurate with experience. We are committed to fair compensation and welcome discussions during the interview process.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience to Elisa Linuzzi at elisa.linuzzi@marlintravel.ca. Our head office is located in downtown Victoria, BC.

Application deadline is October 29, 2025 and we will be interviewing as resumes are received. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

We are an equal opportunity employer committed to building a diverse and inclusive workplace.

Job Type: Part-time

Pay: $22.00-$28.00 per hour

Expected hours: 22.5 - 28.00 per week

Benefits:

Casual dress Dental care Extended health care Life insurance Wellness program
Work Location: In person