BCIT\xe2\x80\x99s School of Construction and the Environment is seeking a temporary, full-time (1.0 FTE ) Marketing Coordinator. This position is responsible for assisting the School with the coordination of all marketing and school awareness related activities and events. Supports Business Development Manager (BDM) and the Marketing and Communications department (MarComm) in the development, implementation and evaluation of all of the School\xe2\x80\x99s marketing related materials and School\xe2\x80\x99s awareness initiatives. Provides administrative support to the School\xe2\x80\x99s Business Development Manager.


Duties & Responsibilities

DUTIES AND RESPONSIBILITIES :

• Executes direct mail campaigns, including creating and updating the contact database and photo database, maintaining a list of campaign results, and initiating follow up contact with potential students and industry partners.
• Assists with the running of the school\xe2\x80\x99s various social media accounts, including creating and sharing relevant content to support the growth of the school\xe2\x80\x99s followers and social media presence.
• Gathers, reviews and drafts stories for the internal School\xe2\x80\x99s newsletter, ensuring editorial set up fits into the media platform appropriately.
• Coordinates web content by assisting with school web page updates through WordPress, maintaining web copy and school program graphics, as well as approving and publishing pages submitted by faculty and staff.
• Assists with the coordination of the School\xe2\x80\x99s participation at trade shows, education/career fairs and BCIT initiatives such as special media events like Big Info Sessions. This includes planning the annual calendar of events, coordinating volunteer schedules, writing and distributing correspondence, maintaining RSVP lists, catering requirements, room bookings, preparing materials, delivering and setting up booths and marketing materials. Liaises with students, external contacts, and various BCIT departments. Represents the School at these events either independently, or as a team member.
• Acts as school liaison with external departments to assist with the coordination of school events and programs as assigned. Represent the School on the Institute\xe2\x80\x99s special event planning committees involved with student recruitment, marketing, and open house planning.
• Assembles marketing packages for specific School events such as information sessions, career fairs and trade shows. Liaise with MarComm to assemble a database of media materials for future publications
• Organizes and/or assists in the coordination of School events, staff events, Institute fundraising initiatives, site visits and School tours for staff and visitors.
• Prepares informational materials and arranges for the right Personal Protective Equipment
  when needed for sight visits.
• Coordinates with MarComm and schedules prospective students requesting to shadow a
  student through the \xe2\x80\x98Spend a Day\xe2\x80\x99 visits at times that best fit in with the program\xe2\x80\x99s availability
  and student(s) being shadowed.
• Supports the Manager in the development of the annual Marketing Plan by providing input,
  suggestions and analysis into initiatives to assist with planning marketing related activities
  within each program in the School. Provides analysis and evaluation on initiatives and
  executed plans.
• Create marketing and promotional materials including flyers, brochures, posters and electronic
  print media to be used by the school to distribute information about its programs.
• Works with the Manager and MarComm to create and place student recruitment and strategic
  industry awareness advertising.
• Liaise with the program areas to build the school\xe2\x80\x99s database of current student, alumni and
  faculty testimonials.
• Maintains and coordinates school marketing and promotional materials (rack cards, one
  pagers, etc.), including tracking inventory and sales of School branded merchandise,
  arranging re-orders and mail or inter-office distribution.
• Monitors the Business Development expense reports through Cognos; Tracks and prepares
  purchase requisitions, invoices and payments. Prepares and coordinates with the Operation\xe2\x80\x99s
  team cross charges and cheque requisitions as needed.
• Supports the effective and efficient operation of the office by providing general administrative
  support to the Business Development team, including answering incoming inquiries, arranging
  meetings and supporting the preparation of department materials and communications.
• Guides and informs staff and students about operational and institute services as appropriate,
  including policies and procedures, such as where to access information and how to complete
  Institute forms.
• Participates in Records Custodian training and remains current with record keeping practices,
  policies and procedures (both BCIT and FOIPOP).
• Undertakes related duties as assigned, consistent with the job grade for this position.

Qualifications

QUALIFICATIONS :

Definition: The qualifications section for this job was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future (i.e. to be reflected in job postings) and do not reflect the incumbent\xe2\x80\x99s existing qualifications.

Education:

• Grade 12 plus completion of specialized training programs of up to two year\xe2\x80\x99s duration in business administration. For example, a two year program from a community college, or a
  diploma of technology.

License(s)/Certifications(s):

• Valid BC Driver\xe2\x80\x99s License and access to a vehicle.

Experience:

• Two years of general experience, plus two years of directly related experience in a similar
• position, including experience in planning and organizing events.
  

Software/Computer Application(s) and Expertise:

• Experience with Microsoft Office applications
• Experience with the following software or similar: WordPress, HTML, Adobe Creative Suite, Google Analytics.
• Knowledge of, and familiar with the nuances of social media platforms.

Communication/Interpersonal Skills:

• Excellent written and oral communication skills.
• Proven ability to present a professional demeanor at all times during interactions with staff, clients and external contacts.
• Must possess a strong customer service orientation and a commitment to high standards of
  quality.
• Strong interpersonal skills.
• Proven ability to accommodate change, with strong problem solving, critical thinking, conceptual and conflict resolutions skills.

Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.):

• Accurate word processing skills.
• Must be detail oriented with a high level of accuracy.
• Strong organizational skills with proven ability to establish priorities, work under pressure and
  meet tight deadlines.
• Ability to troubleshoot and make responsible decisions independently and as a team member.
• Ability to take initiative and work independently.
• Must have excellent coordination, organizational, time management skills.
• Must be able to work with information in a confidential manner.

Other Skills/Abilities:

• Familiarity with the School program structures
• May be required to lift heavy items (up to 50 lbs).
• Occasional requirement to work in the evenings and on weekends.
• Must be able to travel to/from various locations.

Additional Information

Benefits \xe2\x80\x93 Why you\xe2\x80\x99d love working with us

• Competitive pay
• Minimum of fifteen days of vacation
• Competitive employer-paid extended health and dental plan \xe2\x80\x93 take a look at our benefit plans!
• Defined benefit pension plan with employer contributions
• Flexible hybrid work arrangements available
• Professional Development funds and resources
• Access to most BCIT Flexible Learningcourses free of charge
• Wellness and Employee Assistance programs
• Complimentary membership with free access to the Fitness Centre, Gymnasium, and more

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations of xwm\xc9\x99\xce\xb8kw\xc9\x99y\xcc\x93\xc9\x99m (Musqueam), S\xe1\xb8\xb5wx\xcc\xb1w\xc3\xba7mesh (Squamish), and s\xc9\x99l\xcc\x93ilw\xc9\x99ta\xc9\x81\xc9\xac (Tsleil-Waututh).


Salary Range
Salary Grade 7: $51,709 - $56,357 per annum.


Additional Salary Information
External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment.


Position Details



Posting Category
Administration


School/Service Area
SOCE Dean\'s Office


Campus Location
Burnaby campus


Bargaining Unit
BCGEU Support Staff


Job Status
Temporary


Full-Time/Part-Time
Full-Time


Number of Vacancies
1


Anticipated Start Date
06/05/2023


Anticipated End Date
01/31/2025


Competition Information



Competition Number
23B235


Competition Open Date
04/01/2023


Competition Close Date
04/28/2023


Open Until Filled?