Job Description

Overview

We are seeking a detail-oriented and proactive Marketing Assistant to join our dynamic team. The ideal candidate will support our marketing efforts by assisting with various administrative tasks, data entry, and customer service functions. This role is perfect for someone who is organized, has strong computer skills, and is eager to contribute to our marketing initiatives.

Responsibilities

Greeting guests, answering phones, and directing incoming calls to the appropriate agents or staff

Managing and scheduling showing appointments through BrokerBay

Preparing and handling real estate documents, including Listings, Offers, Waivers, Amendments, etc.

Broker loading and editing MLS listings using Realm

Creating and managing offer documents using Skyslope Forms and DigiSign

Maintaining office organization, ensuring reception area, kitchens, supply rooms, and common areas are tidy

Creating brochures/feature sheets and other marketing material using Canva

Ensuring office supplies are adequately stocked and placing new orders when needed

Filing, scanning, photocopying, and managing other administrative tasks

Supporting management with special duties and projects as required

Provide professional, friendly marketing support to real estate agents, building strong relationships across the company.

Coordinate incoming requests and manage the design, production, and distribution of marketing materials, including postcards, brochures, direct mail, digital ads, social media, email, video, and signage.

Collect and edit photos, videos, and source materials to ensure accuracy and quality.

Requirements

1 year of experience in a real estate office, including proficiency in BrokerBay, Realm, SkySlope, and DigiSign

Proven experience as a receptionist or in a similar clerical role is preferred.

Strong organizational, planning, and time management skills, with the ability to prioritize tasks and meet deadlines

Excellent communication skills, with the ability to handle challenging situations with professionalism and diplomacy

Tech-savviness, including proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), Canva and Mailchimp

High level of discretion and professionalism

Attention to detail and accuracy in all tasks

Social Media

Bilingual proficiency in Mandarin and English

Able to manage and grow company and team social media accounts, including WeChat and WeChat Official Accounts

Experience with Xiaohongshu, Facebook, Instagram, YouTube is a plus

Job Types: Full-time, Permanent

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

On-site parking
Language:

Mandarin (preferred)
Work Location: In person