Job Description

Marine Operations Analyst

Date Posted: June 2, 2023
Reports To: Director, Operations
Location: Vancouver

Position Summary

Responsible for the collection, analysis and reporting of data for WFS. Principally operating within the Veson IMOS Platform, the incumbent will gather global data on an ongoing basis and ensure management can make optimal decisions with the information. They will also be responsible for database management with the ability to create graphics where required. This role also provides administration support to the Director Operations, Managers Operations (Pacific & Atlantic), and Marine Operators.

Position Responsibilities

Database Management

• Collect data for Waterfront global operations from regions and commercial supply chain and enter data into IMOS accurately to develop required KPIs
• Ensure data integrity in IMOS \xe2\x80\x93 responsible for conducting inquiries if data does not agree with requirements and following up with key stakeholders Ensure IMOS position book is updated to reflect vessel schedule changes on a daily basis
• Ensure Time Charter (TC) fixture notes and commercial contract information is updated

Operations KPI Reporting

• Produce high quality quarterly reports working with the Manager, Operations (Pacific & Atlantic), and Director, Operations which can be used by Operations management team to assess performance and to set future goals for global shipping operations
• Keep KPIs updated and develop necessary reports in Excel; assist in the development of new KPIs and improve functionality of existing ones in conjunction with team members
• Maintain port performance tracking and analysis database
• Maintain vessel hire database for Commercial
• Maintain tank cleaning performance database

Document Management

• Process and pay monthly vessel hire payments. Coordinate any adjustments & error with vessel owners/brokers/operators
• Track and analyse bunker and fuel purchases
• Maintain and update Operations manual for use on ships

WFS Management System (RC/ISO) Continuous Improvement

• Continuously participate in the promotion of further development for our Quality Systems
• Actively participate in the achievement of WFS cost and waste reduction.
• Actively participate in WFS Management System and together with the Quality and Responsible Care Supervisor, develop a system to improve group participation and involvement

Position Qualifications

• Post-secondary education (Bachelor Degree or Diploma or Certificate) in Business or related discipline or 3-5 years of experience in a related field
• Advanced skills in Microsoft Word, PowerPoint, and especially Pivot Table function in Excel, in order to develop and maintain quarterly reports and improve reporting capabilities

EXPERIENCE & SKILLS

• Ability to accurately gather and enter data into database
• Knowledge of the operations of an international shipping company preferred, in order to evaluate the reasonableness of data received
• Ability to work under pressure where critical information is required to meet tight deadlines and delays and/or errors can have significant implications
• Ability to produce and explain detailed graphs and to make projections based on information received
• Strong analytical and interpretive skills
• Exceptional organizational skills, attention to detail and accuracy is critical
• Works well independently and as a team player
• Flexible and able to manage priorities
• Assertive, self-starter with the ability to take initiative
• Strong communication and inter-personal skills
• Quick learner
• Interested in the Shipping/Logistics industry and desire to further develop in the role