Job Description

Job Type: Employee

Duration in Months (for fixed-term jobs): N/A

Job Family: Academic Program Management

# of Open Positions: 1

Faculty/Service - Department: School of Pharmaceutical Sciences

Campus: Roger Guindon Hall

Union Affiliation: N/A

Date Posted: June 26, 2023

Closing Date: July 07, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 35

Salary Grade: Non-Union Grade NM1

Salary Range: $95,745.00 - $116,554.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

Position Purpose:

Plays a leadership role in planning and managing School of Pharmaceutical Sciences activities so that the school\xe2\x80\x99s mandate and objectives are fully achieved. Manages the administrative team and activities to deploy professors and upgrade their skills. Works with the director to develop and implement new programs. Manages financial, material and human resources, taking into account school objectives. Ensures school outreach through collaboration with partners, as well as design of communication activities. Represents the school to the Faculty, the University and the external community.

In this role, your responsibilities will include:

Program management: Oversees development of and support for the school\xe2\x80\x99s administrative team and programs, including the undergraduate doctor of pharmacy program as well as other undergraduate and graduate programs. Ensures that there are sufficient human, financial and material resources (including spaces) to support these programs. Handles hiring and onboarding activities for new professors conducting teaching and research activities at the school.

Project management and coordination Plans and implements administrative activities and special projects stemming from files for which the school director is responsible. Handles many projects related to the development of the school as well as management and coordination of meetings the school is responsible for to meet its operational goals.

Team management: Manages human resources, including school support staff performance evaluation, staffing planning, goal definition, training and development. Ensures that team members are responsible for their sectors of activity and accomplish their assigned tasks on time and with attention to quality. Ensures that they have the work tools necessary to complete their tasks and meet their personal and business goals, while overseeing work coordination, distribution and control.

Partnership: Provides effective, positive management of relations with key stakeholders, both internal and external, to foster collaboration and further the school\xe2\x80\x99s image. Represents the director or the school on University and Faculty of Medicine committees, as well as in the community. Maintains links with pharmacy program administrators throughout Canada, to forge fruitful collaborations.

Finances: Manages school financial resources and advises the school director and directors of affiliated programs and services on financial management. Performs annual financial planning. Receives and distributes funds from various sources, properly applying the rules of accounting to meet fiscal responsibilities.

Policies and procedures: Conducts needs analyses regarding drafting of new policies, regulations and procedures, and ensures implementation. Interprets and applies University and Faculty of Medicine policies and regulations.

Communication: Raises the school\xe2\x80\x99s profile by developing communication strategies that use social media and other communications tools, working with the Faculty and University communications teams. Prepares the school\xe2\x80\x99s annual report.

What you will bring:

Essential qualifications

University degree in administration and management, or equivalent experience

Five years\xe2\x80\x99 experience in a similar role

Other qualifications:

Staff and team management, problem solving and conflict resolution experience

Knowledge of project and operations management

Knowledge and experience regarding financial management, including analysis, forecasting and report preparation

Experience in writing, interpreting and applying policies and procedures

Experience in implementing or managing new educational programs

Knowledge of the higher education and research milieu

Knowledge of the Canadian health-care system and health-care organizations (an asset)

Ability to communicate effectively (both orally and in writing) with strong interpersonal skills, to deal with managers at all levels in different sections, as well as with other partners

High degree of professionalism and autonomy

Ability to deal with conflicting priorities and meet strict deadlines in a fast-paced work environment

Ability to use applications (such as Microsoft 365 programs) as well as university systems

Bilingualism \xe2\x80\x93 French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 \xe2\x80\x93 Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

University of Ottawa