Job Description

The University of Ottawa-A crossroads of cultures and ideas
The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

About the Faculty of Science
Welcome to the Faculty of Science, a great place to learn, to explore, to question, to discover - opening your mind and pushing boundaries. It's an exciting time to be part of a rewarding career in life sciences, natural sciences and mathematics. You will have access to world-class facilities, including our Science, Technology, Engineering and Mathematics (STEM) Complex, our extensive Biosciences Complex and our cutting-edge Advanced Research Complex, that are the envy of many universities. We have strong links with a multitude of government and private research centres, providing countless opportunities and experiences.

We have become a true centre of excellence, earning recognition across Canada and abroad for our prowess in teaching and in our laboratories, where our researchers are addressing some of the most important and relevant scientific questions of our time. Our past is a testimonial to our passion, so will be our future. Will you be part of it?

Position Purpose
Reporting to the Chief Administrative Officer, manages the Faculty store and all Faculty procurement according to Procurement Services' new strategic methods. Advises researchers and lab directors, and negotiates competitive contracts to purchase chemical, biological or radioactive products and the equipment and materials needed to teach science or conduct scientific research. Functions as the procurement officer for the Faculty, in the same manner as colleagues in Procurement Services, for purchases up to $50,000.

In this role, your responsibilities will include:

• Plans and organizes faculty procurement taking into account market complexity, product and supplier evaluation, quality and after-sale service, in compliance with University policy and new strategic approaches to procurement.
• Negotiates with suppliers to obtain the desired merchandise quantity and quality at the best price, taking into account transportation, taxes, service fees and customs clearance. Resolves major problems with suppliers, as well as with professors, students and alumni.
• Plans work distribution for staff under own responsibility. Ensures that essential store services (purchases, customer service, merchandise reception, delivery, invoicing, transportation and shipping, monitoring of back orders, invoice payment and inventory) are accomplished efficiently within the desired time.
• Ensures that the store operates in compliance with federal and provincial legislation on workplace health and safety, environmental protection, transportation of dangerous material, etc. Ensures that store staff have the necessary training to comply with the legislation in effect.
• Manages all special projects associated with faculty procurement (database changes for inventory, purchases with SciQuest software, etc.).

What you will bring:

• Excellent knowledge of procurement principles and practices normally acquired through a college or university program, or equivalent experience.
• Professional certification in procurement or buying (Supply Chain Management Professional (SCMP) certification is preferred).
• Demonstrated skill in using advanced tools, such as e-procurement, inventory systems, financial systems.
• Experience in managing a large inventory or stores.
• Experience in managing human resources.
• Effective negotiation skills.
• Knowledge of Bill 122.
• Knowledge of inventory principles and practices.
• Knowledge of products and equipment used in the scientific experiments and basic.
• Knowledge of organic and inorganic chemistry.
• Knowledge of regulations and practices that apply to the safe handling of hazardous products.
• Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods.
• Knowledge of the principles, methods, techniques and practices involved in managing stock levels and goods.
• Knowledge of how taxes and customs duties are applied.
• Proven customer-service skills.
• Ability to work well under pressure and to adapt to changing priorities.
• Excellent language skills in both French and English (spoken and written).

Key Competencies at uOttawa:
Here are the required competencies for all of our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

#LI-Onsite

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We are at our best when everyone has a seat at the table, and when we are made to feel like we belong. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.