Job Description

Job Title:

Manager of Finance & Business Office

Position:

Full-time, Permanent

Location:

Yarmouth, NS

About Us & The Role

The Meadows is a licensed, private, non-profit charitable long-term care home located in the picturesque town of Yarmouth, Nova Scotia. Rooted in a

people-first

philosophy, we are dedicated to enriching the lives of our residents through compassionate, resident-centered care. Our team is committed to fostering a culture of collaboration, continuous professional development, and service excellence. We are currently seeking a skilled and compassionate

Manager of Finance & Business Office

to join our Senior Management Team. Reporting directly to the CEO, this is a

hands-on role

that involves active participation in day-to-day financial and people-related transactions, including oversight of a team of five staff members. The Manager is responsible for maintaining the financial integrity and operational efficiency of the home.


Key responsibilities include leading financial administration functions in accordance with

Accounting Standards for Not-For-Profit Organizations (ASNPO)

covering budgeting, payroll, benefits administration, asset control, admissions, trust accounts, records management, and financial reporting. The Manager liaises with government agencies (e.g., Revenue Canada, Nova Scotia Government), pension/ benefit providers, external auditors, and insurers, ensuring full compliance with the

Long-Term Care Requirements and Regulations

established by the

Department of Seniors and Long-Term Care

. All tasks are to be approached in a spirit of teamwork, within and among departments, to ensure cooperation and completion efficiently. As with every role, the underlying responsibility is the care and safety of each resident

Key Responsibilities

Financial Leadership & Reporting

Manage full-cycle accounting, including budgeting, audits, reconciliations, and financial statement preparation, including reporting and preparing statements for the Board Audit Committee. Develop, monitor, and report on operating and capital budgets in compliance with GAAP and non-profit/healthcare funding requirements. Census and various reporting.

Payroll & Benefits Administration

Oversee payroll processing for approximately 240 union and non-union employees. Ensure benefit and pension plans are in line with current legislation and union agreements. Year end processing.

Business Office Operations

Supervise accounts receivable/payable, resident trust accounts, purchasing, and central supply and assets. Oversee the admissions process, billings, collections, insurance payments, and resident trusts. Maintain technical infrastructure related to finance and administration (e.g, setting up users with network ID, On-line, PAD, access etc., electronic document management).

Stakeholder Engagement

Collaborate with the CEO, and leadership team on financial planning and policy. Prepare documentation for Board meetings. Act as an escalation contact for residents and families regarding billing and financial concerns. Act as an escalation contact for staff on pay and benefit-related concerns.

Compliance & Risk Management

Ensure financial and operational practices align with the Department of Seniors and Long Term Care, and our Vision, Mission and values, the Resident Bill of Rights, and internal policies. Maintain high standards of confidentiality, internal controls, segregation of duties, and data integrity.

Qualifications & Experience

Required:

Bachelor's degree in accounting, Finance, or Business Administration (with accounting concentration). Minimum of 3 years' progressive experience in a financial leadership role, preferably in a long-term care or non-profit healthcare setting. Strong knowledge of payroll compliance, unions, benefits, pension, and accounting standards. Experience working with accounting and HRIS systems (e.g., Sage, ADP workforce now, Microsoft Office Suite, SSC). Supervisory experience with proven ability to manage, delegate and motivate teams.

Preferred:

CPA designation or currently working toward. Certificate with the Canadian Payroll Association (PCP). Background in resident-centered or Eden Alternative care models. Lean Six Sigma or Education in operations management / Change Management / Project Management.

Key Competencies

Relate well to those who live in our home with a compassionate and caring attitude. Financial acumen and analytical thinking. High attention to detail and accuracy. Strong leadership and organizational skills. Ability to manage sensitive and confidential information. Excellent communication and interpersonal skills. Customer service orientation and problem-solving mindset. Flexibility and resilience in a dynamic, team-based environment. Commitment to continuous improvement and professional development.

What We Offer

A supportive, resident-centered culture that prioritizes empathy and excellence. The chance to make a meaningful difference in the lives of seniors and their families. Occasional remote work. NSHEPP (pension) and Health Dental Benefits.

Join us in enriching the lives of those who have a home here.

Be part of a team where your financial expertise directly impacts care, compassion, and community.

Offers of employment conditional upon providing satisfactory criminal records check and a child abuse registry

All hires must sign an agreement to observe and comply with all policies and procedures of Tidal View Manor -The Meadows.*