Manager \xe2\x80\x93 Finance Administration
Reports to the Executive Director
Cross-functional
Hybrid \xe2\x80\x93 In office and remote schedule La Siembra Co-operative is dedicated to promoting a new model of trading partnerships guided by the principles of fair trade. Incorporated in 1999, La Siembra is one of the first companies to import, manufacture and distribute fair trade & organic sugar and cocoa products in North America. Our goal is to maximize benefits to farmers. From humble beginnings, working out of a church basement in our first year, we have always had a big dream: Fair Trade for everyone. Along with the help of our like-minded partners, producers, distributors, retailers and consumers, we have helped strengthen the democratic organizations of thousands of small-scale farmers and engage consumers to challenge the corporate control of food and reshape our food system in ways that benefit all of us. Owned by La Siembra, Camino\xc2\xae is a brand of fair trade & organic consumer products and bulk ingredients sold in over 4000 retail outlets across Canada. La Siembra also proudly distributes Equal Exchange\xc2\xae products from its sister co-op in the US. What you bring to the organization You have a strong desire to make a difference by providing exceptional financial leadership to a purpose-driven organization. You are a collaborative team player who values transparency in interactions and understands the value of knowledge sharing and co-operation. You are a dedicated expert in financial management, accounting and an exceptional roll up your sleeves administrator, who is not afraid to seek out opportunities to develop your leadership capacity and learn new skills. You are comfortable wearing many hats and has a good understanding of operations and governance. You thrive in small organizations that operate like a global player against industry giants.
You embrace the vision, mission and values of the Co-operative.
And you bring the following to the job:

• University degree in Finance & Administration or Accounting
• 3-5 years managing accounting, payroll and office finance, analysis and administration functions including ERP
• Sound knowledge of current financial and accounting practices and tools
• Fully comfortable in Microsoft Office 365, strong to excellent in excel
• Flexible, independent and meticulous work style with a high degree of comfort with ambiguity and change
• Strong organizational and time management skills and can work with a high degree of autonomy to get the job done
• Fluency in English (written and oral) required, French an asset

Overview of the Position

• Maintain the general ledger and oversee financial accounting systems for cash management, accounts payable and receivable, deposits and petty cash; prepare month-end transactions and accruals; post to and reconcile general ledger and complete regular month-end and quarterly closing cycles;
• Provide quarterly GL reconciliations and detailed variances to budget
• Preparation of GST and PST tax remittances on a periodic basis, ensuring accurate and timely recoding of remittances and ITCs and compliance with provincial legislation;
• Reconcile bank accounts and borrowing facilities;
• Prepare cheque requisitions, issue cheques and EFTs, ensure invoices and expense reports are supported by the necessary documentation, coding and staff sign off
• Support sales and purchasing to liaise with credit suppliers and clients
• Support and oversee the training and development of the finance administrator to build additional capacity and depth in the department;
• With the sales and finance administrator, oversee the management of all payroll functions including preparing and/or liaising with the finance administrator, or Executive Director for monthly staff payroll and remittances, ensuring accurate and timely submissions
• With the sales and finance administrator, ensure accuracy of payroll-related filings (T4s, source deduction remittances), and prepare Records of Employment (ROE) as required
• Ensure up to date and accurate financial information is readily available in a timely manner for reporting purposes and ensure that all sales reports and financial statements are accurate before disseminated;
• Clearly communicate financial results to the Executive Director and membership as needed;
• With the Executive Director, initiate and guide the annual budget process, quarterly and monthly forecasts, departmental KPIs and dashboards;
• Support the Executive Director to prepare the draft budget for review by the Board of Directors, including a proforma Balance Sheet, P&L and Cash Flow statements;
• Build and enhance reporting tools and financial models on an as-needed basis to support effective decision making across the organization;
• Support the development of medium and long-term capitalization strategies and cash flow monitoring;
• Support the Executive Director to assist with the preparation of investor-related financial reports and communications, manage investor subscriptions and debentures, update investor database and track share certificates for capital management;
• Prepare supporting information for the annual audit and liaise with external auditors as necessary, including the preparation of the trial balance and lead sheet, lead sales and operations on year end closing and cut offs, organize supporting documentation, and review/ monitor the internal controls over financial reporting
• Review and submit annual tax return and investment income filings
• Act as a mentor to department managers and the team to develop their talents and leadership skills in all matters of finance, accounting and administration

Other projects of interest

• Inventory and activity costing
• Sensitivity and production models
• Investor relations and capital raises
• Currency hedging and foreign exchange management

Other duties and projects as needed What sets you apart for the rest \xe2\x80\x93 other than a love for Chocolate

• You are foremost an administrator
• You are keen to participate in the development of strategic and annual plans
• You are excited by the development of great departmental work plans
• You can train and develop the team and help build future finance leaders that are financially literate and are confident in making good strategic decisions about their organization;
• You interact with other departments and external organizations in a professional and respectful manner; and
• You are a nerd for good governance, processes and collective decision making
• Understand our producer partners, trading policies, and the Fair Trade movement

What we can offer

• 32-40 hrs / week, salaried position
• Comprehensive and progressive benefits: health/dental/vision insurance coverage,
• Staff pension program
• Generous vacation and sick leave policies
• Hybrid office/remote work position
• A unique challenge and an opportunity to bring your ethics to work and support Canada\xe2\x80\x99s largest organic & fair trade food brand grow to the next level
• Cross training with our US co-operative partner and fair trade and co-operative education
• Develop an understanding of La Siembra\xe2\x80\x99s southern producer partners and alternative trading model
• Understand and participate effectively in La Siembra\xe2\x80\x99s worker co-operative and collective ownership model
• Opportunity to travel to origin and visit growing communities and partners

We celebrate an inclusive environment and provide equal opportunity for development and advancement. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. Please send a letter of interest no later than April 21st, 2023 . Please use \xe2\x80\x9cfinance\xe2\x80\x9d in the subject of your email application and submit to: hr@camino.ca For more information about La Siembra and our brands, please visit our website at www.camino.ca Job Types: Full-time, Permanent Salary: $46,824.94-$70,000.00 per year Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off

Schedule:

• Monday to Friday
• Overtime

Ability to commute/relocate:

• Ottawa, ON K1R 6K7: reliably commute or plan to relocate before starting work (required)

Experience:

• finance or bookkeeping: 3 years (required)

Work Location: Hybrid remote in Ottawa, ON K1R 6K7 Application deadline: 2023-04-21
Expected start date: 2023-05-01