Job Description

Are you an action-oriented and self-driven leader with strategic vision who can lead the planning and delivery of corporate services? The Legislative Assembly of Prince Edward Island is looking for such a person to fill the opening for a Manager, Corporate Services.

New Closing Date
Friday, October 21st, 2022 at 4:30p.m. ADT
(Revised closing date due to the impact of Hurricane Fiona)

Overview
The Manager of Corporate Services provides administrative non-partisan support in the areas of finance and human resources to the various offices of the Legislative Assembly, including the Office of the Clerk and other statutory offices. As Manager, you will lead the Assembly's finance and payroll staff, develop and adjust administrative policies, and provide advice on compliance with human resource and financial practices for the Legislative Assembly and its offices. Working in a parliamentary environment with elected officials and operational staff, you must conduct your work in a non-partisan manner. This position leads and mentors three direct reports including a Finance Officer and two Payroll Technicians. This position also provides administrative leadership to four statutory offices.

Reporting to
Clerk, Legislative Assembly

Key Duties and Responsibilities

• Provide strategic, operational support, and advice to senior management on administrative matters such as staff management and financial planning;
• Provide overall assurances that administrative practices meet the highest standards of public accountability, ethics and integrity;
• Develop administrative policy and yearly operational budgets and ensure internal controls are in place to plan, monitor, and report on budget outcomes and financial resources, including compliance with financial policies;
• Develop and implement a human resources strategy that aligns with the Legislative Assembly's organizational needs and strategic priorities, supports an environment that nurtures employee engagement and high performance, and promotes a respectful culture of equity, diversity and inclusion;
• Identify issues and trends in order to anticipate change, provide comprehensive solutions and remedies. This includes prioritizing and resolving complex problems and escalating to the Clerk as necessary;
• Provide strategic guidance to the Legislative Assembly office and other statutory offices to ensure that employees conform to the Legislative Assembly's office policies and procedures from an operations, service, and legislative compliance perspective;
• Carry out analysis on complex resource management issues and initiatives that concern the organization, and prepare associated reports, correspondence, and submissions to senior management;
• Oversee expense management, including budget tracking, travel and expense reports, and other kinds of expenses pertaining to the respective statutory office;
• Conduct staff meetings to communicate policies and procedures, share best practices, and promote teamwork within the organization.

Working Conditions

• Primarily working at a desk and sitting for extended periods of time but also will have frequent opportunity to stand or move about.
• Occasional outings from the office occur during the business day.
• Frequently be subjected to task interruptions and the need to coordinate multiple activities and adjust priorities in order to meet deadlines.
• Exposure to sensitive information which will require the utmost confidentiality. The incumbent will need to exercise empathy, active listening, tact and diplomacy with individuals in a wide range of circumstances and with a wide range of communication abilities, which can be mentally and emotionally taxing.

Knowledge, Skills, and Abilities

• Strong organizational and analytical skills, including the ability to interpret, analyze and evaluate financial budgets, expense disclosures and other key financial statements;
• Knowledgeable and familiarity with PeopleSoft and Oracle FIS;
• Superior ability to effectively communicate verbally and in writing;
• Knowledgeable in the areas of financial and human resource management best practices;
• Ability to build and maintain effective working relationships, working in an unbiased, impartial and non-confrontational manner.

Qualifications

• Post-secondary education in business, finance, administration, or human resources or ability to demonstrate related senior level experience combined with extensive professional development;
• Senior level experience with payroll, accounts payable, and accounts receivable is required;
• Experience using PeopleSoft and Oracle FIS in a public service environment;
• Experience supervising or managing financial and payroll staff;
• Experience developing administrative policy and yearly operational budgets;
• A Chartered Professional in Human Resources designation (considered an asset);
• Knowledge and understanding of parliamentary environments (considered as asset).
• Spoken competence in French and English (considered an asset).

Compensation
Level 21: $76,148 to $95,180
Pension
Health and Dental
Life insurance

How to Apply
Apply online only.
Friday, October 21st, 2022 at 4:30p.m. ADT

The Legislative Assembly office is fully committed to creating an inclusive environment and building a team that represents a variety of backgrounds, perspectives, and skills. All qualified applicants will receive consideration for employment without regard to age, race, religion, ethnicity, gender, disability, citizenship status, marital status, or sexual orientation.

We thank all applicants for their interest, however only those under consideration for the role will be contacted. The Legislative Assembly Office of PEI strives to provide a barrier-free process and make every effort to accommodate individual applicant needs. Accommodations are available upon request for candidates taking part in all aspects of the selection process. A request for accommodations will not affect an individual's candidacy. Please contact our recruiting partner if you require an accommodation.