Job Description

Canadian Home Builders' Association (CHBA)

"The Voice of Canada's Residential Construction Industry Since 1943"

Job Title: Manager, Conference and Events

Position Type: Full-Time

Job Location: National Office - 141 Laurier Avenue West, Ottawa

Reports to: Senior Director, Operations

ABOUT THE OPPORTUNITY

CHBA National is seeking a dynamic individual organize and manage our conference and events. Our annual events attendees include industry leaders from coast to coast, government officials, top speakers, and more. Our typical annual calendar of events includes Home Building Week (national committee and council meetings and conference - held in locations across Canada with approximately 500 attendees), fall meetings (Ottawa), Day on the Hill (Ottawa), the International Builders' Show (IBS) CHBA Reception (Las Vegas) and the Executive Officer's Council Professional Development Forum (locations across Canada). We also have a variety of other smaller events. Come join our dynamic team in this exciting position to support our industry in serving our members and being an integral part of addressing housing affordability across Canada.

ABOUT THE JOB

Reporting to the Senior Director, Operations, the Manager, Conference and Events is responsible for carrying out our annual schedule of conference and events, ensuring overall excellence and members' satisfaction.

Key Responsibilities

Determine locations, negotiate contracts with site venues, suppliers and speakers

Scouts and recommends venues for Ottawa-based events (fall meetings, Day on the Hill) Scouts and recommends locations and venues for out of Ottawa events (Home Building Week, Executive Officers' Council Professional Development Forum) Organizes venue and logistics for IBS Canada Reception Negotiates all conference and events contracts, including venues, hotels, catering, AV companies, off-site events and other third parties Oversees negotiating and contracting with all associated vendors and suppliers for all events Liaises with guest speakers, provides supports to other speakers as needed

Plans and implements conference and events logistics and schedules

Manages the roll out of events annually, from registration launch to post-event surveys, updating timelines and authority documents as needed Monitors timelines, activities and responsibilities for conference and events Works with CEO, alongside the conference and events team to design the theme(s) for Home Building Week Works with Manager, Stakeholder Relations and operations staff to identify sponsorship opportunities, and ensure sponsorship success at conference and events Works with operations and finance staff to develop, track and reconcile budgets Works with events team and IT on registration systems and other IT needs

Provides on-site logistical support at conference and events

Acts as overall lead on-site for conference and events, liaising and trouble shooting with colleagues, members and venue staff as needed Works in concert with conference and events team on site to ensure all aspects of event success Liaises with CEO, staff leads and other colleagues to ensure orderly day-to-day flow

ABOUT YOU, THE CANDIDATE

CHBA National is looking for a dynamic self-started and team player with the following skills and attributes:

Experience

5 years experience or more in events planning, implementation and coordination Preferred: Association/not-for-profit experience

Education

Events planner or management certification, with related post-secondary education Equivalent combinations of education and experience may be considered

Knowledge

Knowledge of the opportunities and challenge with in-person members' events in the post-Covid era Knowledge of trends and innovations in the pan-Canadian events planning industry

Skills and Abilities

Ability to develop strong working relationships that encourage cooperation Ability to multi-task, advancing multiple projects and activities simultaneously and under pressure Strong negotiation skills Project management and organizational skills Ability to remain calm under pressure Developing, tracking and reconciling budgets, approves invoices, ensures timely payments to third parties

Team fit

Detail-oriented with excellent organizational and time management skills, and the ability to prioritize and handle multiple tasks and competing deadlines Self-starter who thrives in an environment where he/she can be equally successful working independently as well as collaboratively in a team environment Outstanding interpersonal and listening skills with a demonstrated ability to develop strong working relationships that encourage cooperation Passionate about finding creative solutions to enhance in person events to serve CHBA members Friendly and helpful with a positive client-service outlook Enthusiastic desire to contribute to the overall success of the CHBA and its members

ABOUT CHBA

How we deliver our services



CHBA is the national level of one association working at three levels - nationally, provincially and locally. Our members join a Local Home Builders' Association (HBA), and in so doing also become members of the provincial and national levels of the Association. With over 50 constituent (local and provincial) HBAs in the Association, collaboration is our strength.



Our membership is made up of over 8,500 leading companies from coast to coast - including home builders, renovators, land developers, trade contractors, product and material manufacturers, building product suppliers, lending institutions, insurance providers, and service professionals. Our industry represents over $182B of economic activity and over 880,000 million on- and off-site jobs.



The members engaged with the National association are leaders in the industry and within the local and provincial levels of the Association - they are successful business people who volunteer their time for years to give back to the industry and support its overall success.



Each level of the Association works to support the members and works with the government at its level (federal, provincial or municipal) to advance the interests of the industry and Canadians with respect to housing. The three levels of the Association collaborate to ensure a consistent approach towards real solutions that will benefit members and consumers alike.



CHBA is a federal not-for-profit organization governed by a Board of Directors elected by the membership, supported by our professional staff.



At the national level, our system of Committees and Councils brings together industry experts from across the country to share information and ideas, collaborate on common issues, and to formulate recommendations to governments to improve the quality, affordability and choice of homes for Canadians.

Our Team



The national office staff is a high-performance team of cross-disciplinary professionals working in a dynamic and welcoming work environment. There is a great deal of comradery in our day-to-day dealings with each other, our constituent associations, our Board leadership and its Executive Committee, and our members. We juggle a variety of work activities that allow us to take on new challenges and develop new skills and make use of the multi-disciplinary team we have on staff. We value a positive and collaborative work environment above all, striving for continuous improvement, and at all times treat each other with respect.

We are naturally entrepreneurial and innovative and enjoy collaborating on new ways of approaching a task or challenge. We work both autonomously and together in teams, knowing that we each bring our own expert contribution to the organization. We are not shy about asking for help and we celebrate each other's strengths. We are constantly and solely focused on delivering the best services and support to our membership, in the most efficient and effective manner possible, always bearing in mind that per our strategic plan: "CHBA exists to serve the interests of our industry and to help our members succeed and prosper as they strive to fulfill the housing aspirations of Canadians."

Our Location

Located on Laurier Avenue just beside the Lord Elgin Hotel on Elgin Street, CHBA's offices are a stone's throw from Parliament Hill and key government agencies, where CHBA staff have meetings on a regular basis. The newly completed space offers our staff a wonderful bright work environment, with new office furniture, high-tech boardrooms, a spacious kitchen, casual meeting and group workspaces, a dedicated video room and more. While the CHBA office kitchen is well appointed, there is also a coffee shop in the building, as well as a gym on-site with free access for CHBA employees. Parking for vehicles and dedicated secure storage for bikes is available, and the location offers easy access to public transit and outdoor activity areas along the canal. Close to many restaurants and stores, the location provides quick access to Sparks Street, Elgin Street, the Rideau Centre and the Byward Market.


Hybrid Work: CHBA National staff have been working in a hybrid model for years, working from the office and from home on fixed days. In-office days bring the entire staff together for the comradery and team building that only in-person experiences can provide, while video-conferencing and complete remote-work set-ups ensure seamless continual productivity for staff and teams whether working in the office, from home, or on the road.

Hours of work

The hours of work are from 9:00 am to 5:00 pm, Monday to Friday, though some flexibility is available. There may be a requirement to travel within Canada to attend meetings. The incumbent may be asked to work overtime from time to time, as required.



Please send resume and cover letter to careers@chba.ca. CHBA is looking to fill this position ASAP and will assess applications as they are received. Accordingly, there is no closing date for this posting. The application process for this posting will close when we have received a sufficient number of qualified applicants.

Additional Info

Job Type : Full-Time