Job Description

Library Assistant I

This is a term position until March 31, 2024.

aims to inspire everyone who attends our campus - artists, leaders, and thinkers - to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as Minhrpa (translated in Stoney Nakoda as the waterfalls) and the Treaty 7 territory and oral practices of the \xc3\x8ey\xc3\xa2rhe Nakoda (Stoney Nakoda) - comprised of the Bearspaw, Chiniki, and Goodstoney Nation - as well as the Tsuutina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Region 3. We acknowledge all Nations who live, work, and play, help us steward this land, and honour and celebrate this place.

The Opportunity

The Banff Centre Library and Archives is looking for a highly organized Library Assistant l to work closely with the Manager, Library and Archives. The Library Assistant I is responsible for the purchasing and acquisition functions of the library as well as the maintenance of serial materials and e-resource subscriptions and coordination of inter-library loans. Currently this is one of two Library Assistant I staff in the Library, and both individuals will work in a cooperative manner that complements each others work while providing excellent service to Library patrons.

Specific Accountabilities

Reporting to the Manager, Library & Archives, below are some of the key accountabilities:

• Front-line customer service and direct assistance to patrons.
• Providing assistance to library users through the use of public online catalogue and reference tools.
• Maintenance of all library files, correspondence, purchase requests and purchasing records
• Use of specialized library reference tools and vendor websites to verify and research purchases.
• Supervise the shipping and receiving of all library purchases in cooperation with the Shipping and Receiving Department.
• Coordination and fulfillment of all incoming and outgoing inter-library loan requests including tracking of payments and invoices.
• Maintenance off all serial and e-resource subscription records, including claims, renewals and new subscriptions, including the compiling of quarterly statistics.
• Tracking of missing materials, notifications for overdue accounts and initiating invoicing for lost materials.
• Maintaining an inventory of office supplies, copying supplies and specialized library supplies.
• Use specialized library reference tools to verify and research purchasing information.

The Library Assistant I position primarily provides support in three areas - Administration, Purchasing and Inter Library Loans.

Administration:

• Administration and updating of library Access database which includes tracking and issuing reports on serial subscriptions, e-resource subscriptions, and memberships.
• Administration of all library records regarding periodical subscriptions, vendor catalogues, purchase inquiries, and binding.
• Acquisition and control of all serial subscriptions using Access database, including tracking renewal deadlines, issuing payments, and tracking receipt of subscription material.
• Tracking of missing materials, notification of overdue accounts, initiating billing for missing/lost items.

Purchasing:

• Purchasing of library and archive materials, book acquisitions, and contacting vendors directly to deal with purchases, returns, credits and disputes.
• Regularly reviewing, creating purchase orders, and validating all purchases through purchasing card system and retaining accurate, detailed records for all monthly transactions.
• Compiling the appropriate backup paperwork (receipt, paid invoice, way bill and packing slips if available) for all transactions.
• Supervise the shipping and receiving of all library purchases in cooperation with the Shipping and Receiving Department.
• Use specialized library reference tools to verify vendor websites and research purchasing information.

Inter-Library Loan:

• Coordination and fulfillment of all incoming and outgoing inter-library loan requests, approximately 250 annually.
• Tracking of payments and invoices pertaining to inter-library loan transactions and maintaining loan forms and records.
• Compiling quarterly and annual inter-library loan statistics.
• Communication with libraries throughout Canada to fulfill requests.

Qualification and Educational Requirements

• One or more years experience in a library environment and a demonstrated knowledge in visual, literary or performing arts.
• Two years post-secondary education or certification in Library Information Technology and Technical studies is an asset.
• Exceptional customer service skills.
• Strong time management skills and organizational skills.
• Flexibility and a high level of adaptability to respond to the administrative requirement.
• Must be able to lift boxes weighting 30-50 lbs. and be comfortable climbing on stools and ladders.

Employment Terms & Benefits

• In accordance with CUPE 4318, this is a unionized, hourly support staff position, subject to a 500 hour probationary period.
• This position pays $21.32 per hour working up to 21 hours per week on a rotating schedule.
• Benefits of working at Banff Centre are:

• Professional Development
• Staff cafeteria and restaurant discounts
• Onsite fitness facility at a discounted rate - first month free for new staff!

Application Process

• We are accepting applications for the Library Assistant I position until 11:59 pm MST on April 16, 2023.
• Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a final job offer can be finalized.
• Visa Requirements: Candidates must be legally eligible to work in Canada. Banff Centre is unable to assist candidates in obtaining Canadian work authorization.

The Banff Centre