Bring your excellent legal secretarial and administrative skills to the Ministry of the Attorney General, where challenging opportunities exist for knowledgeable, organized and experienced individuals to provide secretarial, administrative and research services to the Crown Law Office \xe2\x80\x93 Civil.

Crown Law Office - Civil (CLOC) is responsible for providing litigation and advisory services to various government bodies. CLOC has almost 100 counsel and opens on average 1,300 new files a year. The members of the advisory services group act as solicitors for the ministry of the Attorney General and also provide legal advice to other ministries and agencies on a broad spectrum of legal issues with government-wide significance. Counsel in the litigation services group provide legal representation of the Crown, its ministries, agencies, boards and commissions in a wide variety of matters involving issues of public importance in all levels of courts.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario\'s Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• provide secretarial services to multiple counsel including preparing and processing a wide range of legal documents
• schedule appointments, court appearances and meetings
• prepare original and routine correspondence
• maintain filing and log systems
• prepare expense claims
• make travel arrangements

How do I qualify?

Mandatory

• you are able to type 50 words per minute (wpm) (Note: You will be required to complete a typing test)

Legal Administrative Knowledge

\xe2\x80\xa2 you have knowledge of legal formats, terminology, reference, and phraseology to accurately prepare complex legal documents from precedents or information provided by lawyers \xe2\x80\xa2 you have knowledge of legal office methods, rules of civil procedure, court administration practices and procedures and the ability to apply relevant federal and provincial statutes to provide specialized secretarial and administrative services to lawyers

Communication and Organizational Skills

\xe2\x80\xa2 you have demonstrated oral and written communication skills to prepare correspondence and transcribe material \xe2\x80\xa2 you have excellent organizational skills to meet deadlines, follow-up on outstanding issues and ensure appropriate action is taken

Computer Skills

\xe2\x80\xa2 you are proficient with MS Office Suite to produce letters, memoranda, reports and legal documents \xe2\x80\xa2 you are proficient with computerized databases for case management to effectively track all legal documents and correspondence

Additional Information:

Address:

• 2 Temporary, duration up to 12 months, 720 Bay St, Toronto, Toronto Region, Criminal Record Check

Compensation Group:
Ontario Public Service Employees Union




Understanding the job ad - definitions Schedule:
3.7



Category:
Administrative and Support Services



Posted on:
Wednesday, March 29, 2023

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual\'s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-196614/23(2)