Job Description

:Robert Half is seeking a highly skilled and organized Legal Secretary for a contract opportunity with one of our respected clients based in Brampton, Ontario, Canada. TThe successful candidate will provide essential support within a law team, involving substantial coordination and document management.Responsibilities:

• Coordinate and manage calendar, including scheduling and coordinating appointments, meetings, and court dates.
• Accurately maintain docket entries, ensuring deadlines and filings are tracked and met.
• Draft, proofread, and format legal documents, correspondence, and reports, ensuring compliance with legal standards.
• Organize and maintain corporate and real estate files, both digital and physical, ensuring accessibility and confidentiality.
• Prepare and track billing statements, follow up on outstanding payments through calls and emails, and manage client billing inquiries.
• Serve as a point of contact for clients, coordinating communications, responding to inquiries, and ensuring a high level of client service.
• Apply knowledge of corporate law in all tasks, providing accurate and comprehensive assistance
• Keep track of all client cases, updating records regularly and ensuring information is accurate and up-to-date.

• Minimum of 5 years of experience as a Legal Secretary or in a similar role.
• Familiarity with legal terminology, procedures, and billing practices, particularly in corporate and real estate law.
• High proficiency in MS Office Suite and document management systems.
• Capable of preparing briefing documents and managing calendars
• Excellent client relations and communication skills
• Strong organizational skills and attention to detail
• Ability to work independently and as part of a team
• Proactive and able to handle multiple tasks efficiently
• Demonstrated ability to maintain confidentiality and handle sensitive information.

Robert Half