Job Description

Description :

We are seeking a Legal Assistant to join our Private Client Services Group in our Toronto office.

Key responsibilities:

• Drafting, preparing and typing of correspondence and various documents.
• Experience putting together record books, assisting with Will signings and preparing affidavits of execution.
• Preparing and maintaining a bring-forward system and diarizing meetings and appointments.
• Proofreading, revising and preparing of documents under the instruction of the legal professionals and transcription of data from various sources (i.e. voicemail, dictation tapes, etc.).
• Liaising between relevant internal and external parties.
• Routing or answering routine correspondence to relevant parties.
• Communicating directly with clients in writing, over the phone and in person.
• Administrative duties such as managing email/calendar accounts, processing client invoices, electronic/hard copy filing and coordinating meetings, appointments, travel arrangements, expense reimbursements etc.
• Maintaining files in accordance with standard procedures, including opening and closing files.
• Other duties as assigned.

What you'll bring:

• 3-5+ years of Legal Assistant experience, with a specialization in Wills & Estates.
• Experience with preparing affidavits of execution and assisting with the preparing and signing of Wills.
• A solid understanding of current legal terminology.
• Fast, accurate keyboarding skills; minimum 60 wpm.
• Strong dicta transcription skills.
• Strong organizational and time management skills.
• Excellent proofreading skills (ability to check typed material for grammatical, typographical, spelling, word usage and format errors).
• The ability to work independently, follow instructions with minimal supervision and take initiative.
• The willingness to learn and contribute to the team.

Excellent manner with clients.

A service-oriented approach when dealing with clients and colleagues.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits and perks are competitive within the market as well as a work-life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks' Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• A Firm matching Group Retirement Savings plan and TFSA;
• Childcare, eldercare and family resources to support you and your family;
• A wellness reimbursement program to foster employee wellbeing as well as a perks program through Perkopolis;
• Professional development opportunities through MT Learn;
• Flexible working options;
• Special appreciation events / celebrations;
• Charitable savings programs.

Who we are:

Miller Thomson LLP is one of Canada's fastest-growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montreal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require an accommodation, please inform our Talent department of the nature of accommodation that you may require, to ensure your equal participation.