Job Description

Aplin has partnered with a prominent global law firm to hire a Legal Administrative Assistant to join their team in Calgary. This is a hybrid role (2 days in office) and it involves supporting lawyers specializing in Commercial Real Estate and Corporate Commercial law across various industries.

The ideal candidate will be involved in a variety of transactions, thrive in a fast-paced environment, possess strong organizational skills, and demonstrate enthusiasm and problem-solving abilities. Competitive salary and benefits, including a robust pension plan, are offered. If you excel in providing exceptional service and are a team player, we encourage you to apply.

Responsibilities:

• Draft and edit legal documents, forms, and correspondence for purchase, sale, leasing, and financing transactions.
• Prepare land title instruments and file them with the land titles office.
• Assist in real estate transactions, including preparing closing documents and facilitating document registration.
• Communicate professionally with clients, counsel, and stakeholders via phone and written correspondence.
• Liaise with lenders, brokers, real estate agents, and clients.
• Manage file openings and closings, including conducting conflict checks.
• Handle banking tasks and administrative duties such as preparing forms and cheques.
• Conduct real property, PPSA, and corporate searches.
• Manage the billing cycle, including timesheet entry and account follow-up.
• Maintain filing and bring-forward systems, electronic or manual.
• Coordinate meetings and schedules.
• Complete electronic and manual filing tasks.

Qualifications:

• Legal Administrative experience required in Commercial Real Estate, including Alberta Land Titles knowledge.
• Proficiency in commercial real estate procedures, standard documents, and land title forms.
• Strong MS Word skills preferred, including advanced word processing.
• Additional skills in Excel, PowerPoint, FileSite, Nuance, and Elite/Webview are considered an asset.
• Excellent organizational and time management skills to handle high task volume and competing priorities.
• Dedicated to exceeding service expectations.
• Excellent communication and interpersonal skills.
• Ability to manage multiple internal clients and adapt to their needs.

We are an award-winning employment agency that finds top talent for exceptional organizations across North America. There are no fees to apply for our jobs or engage with our recruiters to find a new career. Companies hire us to help them grow their teams. All applicants must be legally entitled to work in Canada. This includes having proper documentation, such as a work permit.

David Aplin Group