Job Description

Are you a customer-focused professional with a passion for real estate and a knack for closing deals? We're looking for a dynamic and detail-oriented Property Leasing Administrator to support leasing operations and deliver an exceptional rental experience to prospective and current residents.
In this role, you'll combine your sales savvy with top-tier customer service skills to guide applicants through the leasing process-from first inquiry to signed agreement. You'll respond to inquiries, schedule and conduct property showings, process applications, and support lease administration. Your ability to build rapport, follow up effectively, and communicate clearly will be key to turning interest into occupancy.
If you're organized, personable, and motivated by hitting targets and providing great service, this is your chance t
Advantages
What's in it for YOU!

• Downtown Toronto location
• Extremely TTC accessible
• 12 month contract
• Hours are 9:00 am-5:00 pm
• Half hour paid lunch
• Welcoming team and ready to help out

Responsibilities
Sales:
xefx82xa7 Respond promptly to leasing inquiries, converting leads into scheduled property tours and lease signings.
xefx82xa7 Conduct property tours, showcasing unit features and benefits to prospective tenants.
xefx82xa7 Build and maintain relationships with prospective residents, matching their needs to available units.
xefx82xa7 Follow up with leads to nurture interest and close leasing opportunities.
xefx82xa7 Meet or exceed monthly leasing targets and occupancy goals, tracking performance metrics
Management of Staff:
xefx82xa7 Supervise operational staff working in and around the residential property.
Customer Service Relations:
xefx82xa7 Maintain the highest level of customer service in relation to residents.
xefx82xa7 Communicate effectively with residents and relevant others. Ensure that any areas of concern are addressed promptly and thoroughly.
xefx82xa7 Direct and manage resident functions in such a matter as to win and maintain the respect and goodwill of all residents.
xefx82xa7 Focus on resident retention.
xefx82xa7 Assist and ensure all resident and owner complaints are handled promptly and appropriately.
Administration:
xefx82xa7 Prepare and process documentation related to parking agreements, locker agreements, and key release forms, ensuring all information is accurate and compliant with company policies. Collect payments as needed.
xefx82xa7 Facilitate lease signings with approved applicants prior to move-in, ensuring all necessary documentation is completed, utilities are properly set up, and insurance coverage is verified.
xefx82xa7 Enter insurance details into the resident portal to ensure accurate and up-to-date records.
xefx82xa7 Submit received cheques to the Property Manager for processing at Head Office in a timely manner.
xefx82xa7 Assist with tenant communication regarding outstanding balances, using phone calls, emails, and door-knocking as appropriate to ensure follow-up.
xefx82xa7 Distribute notices and correspondence as required, ensuring timely delivery and compliance with relevant policies.
xefx82xa7 Code and approve invoices from suppliers and contractors.
Building Maintenance:
xefx82xa7 Conduct pre-inspection and inspections of vacant units, note deficiencies and prepare building reports.
xefx82xa7 Schedule maintenance work.
xefx82xa7 Place service calls with contractors. Coordinate contracted work.
xefx82xa7 Conduct weekly / monthly inspections of the common areas of the property and rectify any deficiencies.
xefx82xa7 Take initiative to propose improvements of property management processes or procedures.
Leasing:
xefx82xa7 Provide prospective resident with the rental application link via Property Vista.
xefx82xa7 Collect the First Month, Home Insurance Confirmation and signed parking/lockers forms if it's applicable.
xefx82xa7 Schedule Tenancy Agreement signing appointment with resident(s) have Tenancy Agreement signed by all relevant parties and perform move-in inspection.
xefx82xa7 Notify applicants of the status of their application within two business days of completion.
xefx82xa7 Record all leased units, including vacate date, date leased and move in date.
xefx82xa7 Regularly inspect all vacant units to confirm clean, ready condition as directed by Property Manager.
Qualifications
Qualifications:
Education

• Minimum High School diploma (Grade 12/13).
• Preference: College Degree.
• Requirements: ability to read and write English fluently, the ability to accurately perform intermediate mathematical functions and the ability to understand and perform property management software functions.

Experience

• Required: A minimum of two years' experience in residential property management or a related field.

Skills and abilities

• Strong alignment with company values of Honesty, Integrity, Respect, and Trust.
• Good management and leadership skills.
• Excellent communication skills.
• Strong administrative and organizational skills.
• Strong time management skills.
• Proficient with computers and software.
• Portraits professional image.
• Strong customer service orientation.
• Motivated to learn more and grow within this position.
• Knowledge of on-site maintenance requirements including dealing with vendors and contracts.
• Good negotiating skills.
• Has a high stress tolerance.

Special Requirements:

• Valid driver license.
• Be willing and able to be on call and work irregular hours.

Skills and abilities

• Strong alignment with company values of Honesty, Integrity, Respect, and Trust.

Summary
If you meet the above-listed criteria, register for a Randstad account online if you have not yet registered, and please apply directly online. We appreciate all applicants and those interested in this opportunity, however only those with relevant experience will be considered.
Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.
Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.