Job Description

Bayshore HealthCare is a leading provider of home and community health care services across Canada. We are committed to providing high-quality, compassionate care to our clients and supporting our dedicated healthcare professionals.We are seeking a highly organized and detail-oriented Lease Coordinator to join our dynamic team. The ideal candidate will possess a strong understanding of real estate leasing and the ability to manage multiple tasks simultaneously. In this role, you will play a key part in ensuring the seamless coordination of leases from start to finish and will be responsible for the administration and coordination of lease activities.Key DutiesThe Lease Coordinator is responsible for completing day-to-day administrative aspects of lease transactions, including without limitation:

• Maintain and update Bayshores lease management system in accordance with corporate guidelines and procedures to ensure integrity for all users across the organization
• Prepare internal approvals for lease transactions
• Distribute notices and final lease agreements amongst Bayshore departments and landlords
• Monitor the general lease mailbox for emails and distribute rental notices, landlord notices for approval
• Request, cancel, and update property insurance certificates
• Work with Bayshore Site Managers, brokers, and landlords representatives to schedule site tours and track the tenant's improvement list
• Monitor tenant conditions with Bayshore Site Managers and request that Lease Manager drafts applicable waiver
• Process Tenant Allowance invoices and follow up with the landlords regarding tenant allowance and security deposits
• Provide administrative support for all finalized documentation, including distribution of documents, file maintenance and preparing and prepares internal Lease transactions approval forms
• Update all electronic files as required and ensures files are organized and complete
• Coordinate move-in and move-out processes with Bayshore Site Managers, IT and AP departments
• Act with a sense of urgency when coordinating and processing all lease clause abstractions from final documentation to electronic files
• Work collaboratively with the Lease Transaction Manager to ensure seamless operation of the department
• Respond professionally and promptly to all questions, inquiries from internals or external clients
• Projects and tasks as assigned

General

• Adhere to Bayshore policies and procedures
• Maintain confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
• Complete other tasks as requested

Working Conditions

• Hybrid Working Arrangement

QualificationsEducationCertification in Business Administration/Real Estate, or a related fieldExperience

• Must have 2-3 years commercial lease experience
• Knowledge of Commercial Real Estate leases
• Experience with MRI ProLease software is preferred
• Working Knowledge of Windows, Excel, Word
• French language would be an asset

Other Skills And Abilities

• Strong written and verbal communication skills and the ability to work collaboratively with internal teams, landlord, and third-party stakeholders; Exceptional organizational skills to manage multiple projects; exceptional customer service to maintain good relationships with landlords and their agents; an ability to work independently and as part of a team; ability to meet deadlines while maintaining an attention to detail; demonstrated track record of achievement in dealing with landlords and staff; Strong commitment to continuous learning.

Bayshore HealthCare