Job Description

Job Title: Lease Program Coordinator, Days

Location: Alliston

Status: FT, Non-Exempt

Reports to: Distribution Supervisor

General Description

Responsible for the administration and execution of the Honda Associate Vehicle program, and Company Car Program.

Essential Duties

Reply to emails pertaining to HAVP and company cars in a timely manner. Receive new HAVP Units to be released from Honda. Complete an inspection on new HAVP units that arrive on Dock. Keep an accurate HAVP inventory including VIN, Name, License Plate, date of arrival, date of pickup and date of return. Communicate with CH counterpart regarding appointments for Honda associates and managers to handle the vehicles within the program. Ensure that all required paperwork is completed and distributed to the correct individuals and stored into the correct files. Survey units being returned and document the current condition of the vehicle Responsible for the proper and up to date licensing of vehicles in the HAVP and Honda Company Car program. Supply Customer Representatives accurate details and inventory on a daily/weekly and monthly basis. Performs all other duties assigned by management.

Additional Duties/Back-Up Duties

Product Distribution (Truck)

Notify Livingston and Thorsons of daily central releases. Prepare in AS400 truck loads for Lease way. Prepare customs paperwork for rail and truck loads. Pick up and end of shift for Distribution Coordinator. Transmit rail information via EDI to Rail Services provider Prepare special notices for movements of all KY, KX and KJ product. Perform proper sign off of all AS400 terminals at end of day. Fill printers as needed at end of day. Perform any functions as requested by the Facility Manager Download previous day's "Receiving File". Monitor and keep daily inventory records for internal use and distribution throughout Honda (Daily Activity, Inventory Projection, AH Vehicle Shipment Plan. Domestic oh Hand).


Resolve any weigh billing functions Create AS400 queries as required Track and enter all A/P and A/R into Navision Fill in for any absent office Associates. Process customer special requests and keep shift Supervisor and Terminal Manager aware of such requests. Maintain inventory data, troubleshooting and research; employ corrective action and data updates as necessary.

Product Distribution (Rail)

Monitor railcar supply/demand throughout the day. Create rail loads as per availability and rail car supply Monitor distribution throughout load lanes. Move units as needed. Communicate with Rail Provider in regard to daily functions. Prepare notification sheets for Rail Provider Project railcar needs for next day and same day re-spots. Prepare Rail Provider Tracking reports and distribute daily. Internal system support for all computer applications and AS400 together with Client Problem resolution/change for customs requirements. Monitor age of all rail units and provide customer with aged reports as required Email requests when issue is discovered within AS400 Contact Help Desk for any AS400 / printer related issues Fill in for other Office Associates as required. Problem solving for missing/wrong shipped units Send daily requests to Rail Provider for railcar supply Perform an inventory count of vehicles in the rail yard Prepare daily on-hand and shipped counts Check the yard for vehicles on hold Forecast total units to be loaded Monitor/perform factory returns working with Client Miscellaneous functions as requested by the Facility Manager. Cultivate and maintain positive relationships with Client & Rail Provider

Minimum Tools Needed

Impact gun to remove and install license plates, Keys, pens, pencils, computer, AS400 connection, printer, photocopier and fax machine, telephone, handheld radio, wireless handheld scanne

Working Conditions

Work is performed indoors in an office area as well as outdoors with exposure to all weather conditions year-round.

Minimum Requirements

Grade 12 diploma; Background knowledge of office procedures, equipment and computer software Intermediate skill level for Microsoft Excel and Word Ability to function effectively under pressure Skilled at interfacing with other members of management and outside representatives Must possess good communication skills (verbal and written), planning skills, organizing skills and good analyzing skills. Valid full G driver's license with clean driving abstract. Must possess good planning, analysis and organizing skills. Able to pay close attention to details and identify/correct mistakes. Ability to delegate work effectively. * Ability to keep confidential information private