Job Description

We are looking for a administrative assistant to manage our front desk on a daily basis and to perform a variety of administrative and clerical tasks. This is a fast paced environment and having previous related experience will be an asset.

To be successful candidate, you should have a pleasant personality. Multitasking and stress management skills are essential for this position. Ultimately, an administrative duties and responsibilities are to ensure the front desk welcomes all the clients positively, and executes all administrative tasks to the highest quality standards.

The ideal candidate will have:
- Atleast one year of administrative experience;
- Law firm administration experience and/or education is preferred;
- Strong communication skills, writing skills, client service and organizational skills;
- Ability to take instruction and manage multiple priorities while maintaining a high level of accuracy;
- Experience with software like Unity and Lawyer Done Deal would be an asset but not required;
- Fluent in English;
- Reliable and punctual;

Responsibilities will include but not limited to:

- Greeting clients, answering phones, receiving, distributing and filing mails and faxes;

- Attending to all incoming and outgoing courier deliveries;

- Ensure reception area is tidy and presentable all the time;

- Organizing, filing and retrieval of active and closed files;

- Calling clients to gather information and update them on their files as and when required;

- Schedule meetings with clients especially sending invite via Microsoft Outlook and maintaining calendar for all firm members;

- Perform other clerical duties such as filing, photocopying, scanning and faxing;

Job Types: Part-time to Full-time, Permanent

Pay: $36,400.00-$39,520.00 per year

Education:

Law Clerk (preferred) Bachelors Degree
Experience:

administrative assistant: 1 year (preferred) receptionist: 1 year (preferred)
Job Types: Full-time, Part-time

Pay: $36,400.00-$39,520.00 per year

Expected hours: 20 per week

Application question(s):

Are you willing to work part-time What is your hourly pay expectation?
Experience:

Microsoft Outlook: 1 year (preferred) Writing skills: 1 year (preferred) Microsoft Office: 1 year (preferred)
Language:

English (required)
Work Location: In person