Job Description

Do you believe that a company's success depends on its people?

Do you want to support a development pipeline of more than 2,000 housing units?

If so, ELM is the place for you! ELM is nothing without the people who build, design, and support it. We are currently looking for a

Real Estate Marketing Manager

to join our scaling organization.

At ELM Developments, our legacy is in construction and value engineering.

ELM has always been boots on the ground, doing whatever it takes, whenever it's required to get the job done. Our mission is to go deep on every single line item, on every single contract.

That level of meticulousness allows us to deliver rationale, stay accountable and consistently answer the work. However, we have much more to accomplish for our customers, and we're looking for a culturally aligned individual to join our dynamic team located in Vaughan.

ROLE

ELM is seeking a highly organized and detail-oriented

Law and Admin Clerk

to join our in-house legal and ops team. This role provides comprehensive legal and administrative support across

real estate law, corporate law, employment law, insurance, litigation, and contract administration

.

The successful candidate will play a key role in managing legal trackers and documentation, coordinating with external counsel, and supporting initial contract drafting. This position is ideal for someone who thrives in a fast-paced environment, is comfortable managing multiple priorities, and wants exposure to a broad range of legal issues in a real estate development context.

KEY RESPONSIBILITIES

1. Real Estate Law Support

Track and administer

occupancies and closings

for condominium projects, including maintaining trackers for legal correspondence, Statement of Adjustments (SOAs), deal status, outstanding decisions, and potential litigation. Support In-House Counsel review

condominium documents

, including disclosure statements and declarations, and coordinate with external counsel. Liaise with property management teams to support

occupancy coordination

and administration of the

lease-up process

for apartment buildings. Support monitoring and document management for

receivership proceedings

, ensuring legal records and timelines are current.

2. Contract Drafting & Review

Support In-House Counsel on initial drafts of contracts using company templates, including:

CCDC contracts

(e.g., 5A, 5B);

Development Management (DM) agreements

; and

Agreements of Purchase and Sale

for land and condo unit transactions. Conduct first-level reviews of incoming contracts and markups from external parties to identify standard vs. non-standard provisions. Coordinate with in-house counsel and external counsel to facilitate contract revisions, execution, and proper storage in the legal database. Maintain contract templates and ensure versions are up to date. Maintain reminder systems for deadlines, including Due Diligence timelines for projects and release of deposits as needed, and upcoming meetings for litigation, etc.

3. Employment & HR Law Administration

Coordinate

recruitment logistics

, including posting job openings (e.g., on Indeed), managing resumes, scheduling interviews, and liaising with recruiters. Support

HR compliance

by ensuring ESA training and workplace safety requirements are met and documented. Maintain

HR databases

and trackers, including start/end dates, work anniversaries, vacation schedules, professional development records, and Clockify timekeeping data.

4. Corporate Law Compliance & Administration

Maintain and update

legal entity organizational charts

, including visual org charts and detailed Excel records. Track and ensure compliance for

business registry filings

, licenses, and certifications (e.g., HCRA, BC Housing, Tarion). Support the preparation and filing of corporate documents.

5. Insurance Administration

Maintain the

insurance database

, ensuring all policies and documentation are current and properly stored. Coordinate with internal teams and brokers for

policy renewals

, gathering and organizing required information. Manage

Certificates of Insurance (COIs)

and liaise with external parties. Assist with

claims administration

, including collecting information and liaising with counsel on potential legal actions.

6. Litigation Support

Admin of litigation files, including organizing documents, filings, and legal correspondence within

SharePoint

Coordinate sharing of legal positions, evidence, and supporting materials with external counsel. Track deadlines, court dates, and document submissions to ensure timely compliance.

What you can expect from ELM Developments:

At ELM, we strive to provide our team members with the best possible support. Here is an overview of the current perks we offer:

Ongoing learning and development opportunities to help build the career you want and hit the goals you set, while ensuring you're reaching your fullest potential Two weeks of paid vacation in addition to public holidays Health and dental benefits A unique opportunity to build, grow and leave your impact on the historically significant and fast-growing industry of creating places to live, work, and play To find your place within a small team of quality professionals passionate about improving, supporting each other and our partners, and caring about our customers Company events including bi-weekly Lunch & Learns, and Summer/Winter celebrations.
If you are a results-driven, self-motivated individual who thrives in a collaborative and fast-paced environment, we invite you to join our team at ELM. You will have the opportunity to make a meaningful difference, while working in an inclusive and supportive environment.

Thank you to all the applicants who have shown interest in this position. We appreciate the time and effort you have taken to apply.

While we carefully review every application we receive, we regret to inform you that only the candidates who are being considered for further evaluation will be contacted.

ELM Development is an equal opportunity employer and encourages all qualified candidates to apply. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), we are committed to providing accommodations for people with disabilities to support their participation in all aspects of the recruitment and selection process.

Job Types: Full-time, Permanent

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance
Experience:

residential real estate : 3 years (required)
Work Location: In person