Legal Aid Alberta is seeking to fill a full time, Human Resources Administrator in our Edmonton office. This position is ideal for someone with excellent communication skills, a keen eye for detail, and strong organizational abilities to manage priorities in a fast-paced environment. The successful candidate will be proactive, client-focused, and committed to delivering exceptional, high-quality results
Who We Are
As a publicly funded, non-profit organization, Legal Aid Alberta provides affordable legal services in family law,?domestic violence, child welfare, immigration, and youth and adult criminal defense. We are Alberta-wide, with 300 staff and 1,200 private practice lawyers helping people overcome their legal challenges in more than 75 communities across the province.
Who You Are
Working at Legal Aid Alberta means you care about people and empathize with their situation. You have excellent communication skills especially in tough situations. You are a self starter, capable of working independently with minimal supervision. You demonstrate strong initiative, and you're always up for a challenge. You love learning new things, solving problems, and can adapt to change quickly. You care deeply about the success of our team and our organization.
Reporting to the Manager, Human Resources, some of the key responsibilities include:
Director of People & Culture Support
Planning and coordination of meetings, schedules, notes, summaries, and related activities
Preparation of presentations, reports, communication materials and email correspondence
Recruitment & Selection
Provide administrative support as required in full cycle recruitment activities including but not limited to:
Preparing and posting authorized job competitions in accordance with Legal Aid Alberta's (LAA) recruitment practices.
Booking and coordinating interviews.
Assisting with reference checks.
New Hire Onboarding
Distributing hire packages to new employees to initiate the onboarding process.
Creating new hire files for Payroll and entering candidate information into HRIS.
Conducting criminal record checks for newly hired employees.
Serving as the primary point of contact for new hires until their first day of employment.
Establishing employee records to store all employment-related documents, such as offer letters and criminal record checks.
Scheduling initial check-ins during a new employee's first week.
HR Operations/Services
Oversee the organization and maintenance of electronic filling systems, records and document management requirements.
Preparation of letters, reports, documents, and process map information.
Support HR team for service delivery requests.
Support the annual Objectives and Key Results (OKR's) review and issuing of employee review outcome letters.
Performs other duties as assigned by the Manager, Human Resources and the Director, People & Culture.
Training Administration
Scheduling and tracking of all safety related training.
Preparing, scheduling and distributing invitations for approved training courses.
Tracking course completions and employee feedback.
Arranging food services for training events.
Labour & Employee Relations
Tracking and reporting of Grievance Procedures.
Scheduling Employee stay and exit interviews.
Creating and issuing employment verification letters for employees.
General Administration
Providing administrative support including preparing correspondence, reports, arranging meetings, processing invoices, and maintaining records/files.
Creating scheduled reporting, forms, and process maps.
Maintenance of the HR internal intranet site.
Participating in HR projects/initiatives as requested.
Participating in Health & Safety projects/initiatives as requested
Qualifications
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