Job Description

ABOUT XO HOMES INC.

XO HOMES INC is a residential construction company that works in London, ON and surrounding areas.
We specialize in custom home construction and pride ourselves on ensuring that you love your home.
This is more than a slogan to us; it is the inspiration behind our business. With over 40 years of combined new home building experience, the XO team offers a knowledgeable and modern vision to the industry.
The result is a work and community experience you won't find anywhere else. We are looking for people ready to share, build, and grow with our company!

POSITION TITLE:

Junior Project Coordinator

REPORTING TO:

Director, Planning & Design

JOB OVERVIEW:

We are recruiting a

Junior Project Coordinator

to join our growing team on a full-time basis; the perfect candidate will be working from the XO HOMES INC. head office daily under the direction of the Director,
Planning & Design along with our other XO HOMES INC. team members or independently as needed.
The ideal candidate will have experience in residential construction, is a highly motivated self-starter, is very organized, and has strong computer literacy.

JOB DESCRIPTION:

Reporting to the Director, Planning & Design the duties and responsibilities shall include, but not be limited to, the following:

Work in collaboration with the XO HOMES INC. team where applicable in the day-to-day duties of the project's administration. Assist with collecting, verifying accuracy, organizing, and filing all subcontractor quotations as required Assist with obtaining updated quotations and price comparisons as requested by the customer Assist with the communication between the client, trades, suppliers and internal staff Assist with the preparation of communication with all customers through DocuSign, Submittals, Project Memo's, Selection Approvals, Signed Addendums, Project Changes, and Change Orders when needed Assist the XO HOMES INC. team to acquire home selection and structural information Home selections and structural information to be organized, tracked, and inputted into Customer
Selection Schedule

Coordination with client, designers, suppliers, and site staff ensuring construction materials are being ordered as needed Assist with estimate documentation for Management Approval Comparison between quotes vs submitted invoices along with invoice approval Assist with ensuring that site personnel have access to up-to-date project documents Assist with the creation of each project specific binder Monitor status of warranty claims and status Assist with the communication, coordination, and tracking of all warranty items Attend weekly meetings as required Identify and solve problems quickly - either directly or properly delegated. Maintain positive relationships with customers, contractors, suppliers and other employees. Be a driving force within the company to create and implement new processes within the department

EXPERIENCE:

1+ years' experience in residential or commercial construction In-office administrative work Read and interpret blueprints and drawings Comprehensive understanding of customer service, principles and practices. Ability to work within a team or independently as needed. Ability to multitask in a fast-paced environment. Ability to maintain a high level of customer satisfaction for clients. Excellent computer skills. Proficient in Microsoft Office and able to learn new software

Job Type:

Full-time

Schedule:

Monday to Friday from 8:30 AM to 5:00 PM

WHAT XO HOMES INC. CAN OFFER YOU

We'll set you up for success by providing in-depth training with your team and mentors, working in partnership with our leadership team Competitive wages Health and Dental benefits Year round, steady and reliable work On the job training and certifications A collaborative, fun and exciting environment
We look forward to hearing from you!

Job Type: Full-time

Pay: From $40,000.00 per year

Benefits:

Casual dress Company events Dental care Life insurance On-site parking Paid time off Vision care
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Ability to commute/relocate:

Arva, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In person

Expected start date: 2025-07-15