Job Description

Position Summary:

We are seeking a highly organized and proactive

Junior Office & Event Coordinator

to support the day-to-day administrative functions of our office and assist in planning and executing events. This dual-role position is ideal for someone who is detail-oriented, thrives in a fast-paced environment, and enjoys working on a variety of tasks from managing office logistics to supporting memorable events.

Key Responsibilities:

Office Coordination (60%)

Serve as the first point of contact for general office inquiries.

Support scheduling, calendar management, and travel arrangements for team members as needed.

Assist with document preparation, data entry, and maintaining digital and physical filing systems.

Support with follow up phone calls to members and exhibitors

Event Support (40%)

Assist in the planning and execution of in-person and virtual events, including conferences, workshops, trade shows, and meetings.

Support event logistics such as booking venues, preparing materials, coordinating registrations, and liaising with suppliers.

Help with on-site event setup, registration, guest services, and tear-down.

Assist in bringing in new vendors.

Track event expenses and support post-event evaluations and reporting.

Qualifications:

1-2 years of experience in an administrative or coordination role (considered a strong asset).

Strong organizational and multitasking abilities.

Excellent verbal and written communication skills.

Comfortable using Microsoft Office, Google Workspace, and event/project management tools.

Ability to work independently and collaboratively with a small team.

Flexibility to occasionally work evenings or weekends during event busy times.

Assets:

Bilingualism (French) is an asset.

Familiarity with CRM and/or event registration platforms.

What We Offer:

A supportive and inclusive team environment.

Opportunities to grow and develop professionally.

Hands-on experience in both office management and event execution.

2 weeks vacation (after 3 months probation), Health & Dental plan (including health spending account and critical illness coverage after 3 months probation).

Bonus structure will be provided

Some travel is required for this position. A valid passport is considered an asset.

If you're an energetic multitasker who loves both behind-the-scenes planning and live event buzz, we'd love to hear from you!

Job Type: Full-time

Pay: From $40,000.00 per year

Additional pay:

Bonus pay
Benefits:

Dental care Extended health care On-site parking
Schedule:

Monday to Friday Weekends as needed
Work Location: Hybrid remote in Mississauga, ON L4W 4P3

Expected start date: 2025-07-14