Job Description

JOB DESCRIPTION

POSITION TITLE:

Junior HR Generalist (Part-time)

REPORTING TO:

Project Manager/Vice President

LOCATION:

Peterborough, ON

Position Overview

The Junior HR Generalist provides day-to-day administrative and employee support across core human resources activities at Central Smith and will work in partnership with our HR Consultant. This role is ideal for an early-career HR professional who is developing practical experience in Ontario employment standards, HR administration, and employee support.

The role focuses on responding to routine HR inquiries, supporting recruitment and onboarding activities, maintaining HR records within our HRIS system, and assisting with compliance and people processes. More complex HR matters are escalated to Senior Leadership, HR Consultant, or outside Advisors as required.

Key Responsibilities

Employee Support & HR Administration

Act as the first point of contact for routine employee HR questions (e.g., vacation, leaves, hours of work, basic ESA inquiries) Provide accurate, consistent information using internal policies and established guidelines Escalate non-routine, sensitive, or complex issues to leadership or external HR support Maintain employee files, records, and documentation in accordance with privacy and confidentiality requirements, within our HRIS system

Recruitment & Onboarding Support

Post job openings and coordinate candidate applications, within the ATS system Schedule interviews and support hiring managers throughout the recruitment process Hire candidates with the HRIS system Coordinate new hire onboarding, orientation, and required documentation

Policies & Compliance

Support the administration of company policies and procedures Assist with tracking compliance requirements within the HRIS Maintain awareness of Ontario Employment Standards Act (ESA) basics and apply them appropriately Refer complex legislative interpretation to Senior Leadership, HR Consultant or external advisors

Performance & HR Processes

Assist with performance review cycles, including scheduling and documentation within the HRIS system Support managers with administrative aspects of performance management processes Report on completion, from within the HRIS System

Payroll, Benefits & Timekeeping Support

Support payroll preparation by maintaining accurate employee data and changes Respond to routine employee questions related to payroll, benefits, and time-off balances Liaise with payroll and benefits providers as required

Training & Development Coordination

Coordinate internal training sessions and track employee participation Maintain training records and certifications

Culture and Employee Engagement

Coordinate internal meetings to foster team engagement Coordinate team building activities

Qualifications & Experience

Post-secondary education in Human Resources, Business Administration, or a related field 1-3 years of experience in an HR administrative, coordinator, or junior generalist role Basic working knowledge of Ontario employment standards (ESA) Comfortable handling confidential information with professionalism and discretion Strong organizational skills and attention to detail Clear written and verbal communication skills Proficiency with Microsoft Office and HR systems (HRIS experience is an asset) Interest in pursuing a career in Human Resources CHRP designation or enrollment is an asset, but not required

Work Arrangement

Part-time role to start (hours to be determined) Opportunity to grow responsibilities as the organization evolves

Skills

Strong organizational and administrative skills with attention to detail Clear and professional written and verbal communication Ability to manage multiple tasks and meet deadlines in a fast-paced environment Competent with Microsoft Office (Word, Excel, Outlook) and HRIS systems Ability to document information accurately and maintain digital records Customer-service mindset when supporting employees and leaders

Knowledge

Working knowledge of core human resources practices and processes Foundational understanding of the Ontario Employment Standards Act (ESA) and common workplace policies Awareness of confidentiality, privacy, and ethical handling of employee information Understanding of basic recruitment, onboarding, performance management, and payroll/benefits processes Knowledge of when issues require escalation to Leadership, HR Consultant, or external Advisors

Behaviours

Demonstrates professionalism, discretion, and integrity at all times Approachable, respectful, and responsive when supporting employees Exercises sound judgement and avoids providing advice beyond role scope Seeks clarification and guidance when unsure rather than making assumptions Maintains neutrality and consistency when handling employee matters Takes ownership of assigned tasks and follows through to completion Open to feedback and committed to continuous learning and development

WORKING CONDITIONS:

Physical Effort:

Majority of time is spent in a comfortable position and most activities require a variety of easy muscle movements. Sustained keyboarding with a required ability to sit for extended periods of time

Physical Environment:

Environment has only occasional exposure to mild unpleasant or disagreeable conditions with remote possibility of accident or health hazards. Regular travel for business and client meetings required.

Sensory Attention:

Work activities involve need to concentrate for intermediate durations and close attention several times daily. Excellent reading comprehension of printed and electronic text required.

Mental Stress:

Fast-paced work environment with occasional exposure to one or more mental pressures (e.g. deadlines, needs for accurate, potentially difficult clients or situations).

Please note:

The above statement reflects the general details considered necessary to describe the principal functions of the job identified and shall not be considered as a conclusive description of all work required in the position. This job description may be subject to change in order to meet organizational, client or operational requirements.