Job Description

Job Title: Junior Administrator - Property Maintenance & Condominium Management

Location:

2948 Lakefield Rd. Selwyn ON

Job Type:

Full-time/Permanent In-Office - 37.5hrs per week

Reports To:

Senior Property Manager

Wage Range:

$19-22per hour

Position Summary:

We are looking for a highly organized and customer-focused

Junior Administrator

to join our team in the property maintenance and condominium management industry. This role is ideal for someone with exceptional interpersonal skills, strong attention to detail, and a desire to grow in a dynamic and fast-paced environment. The Junior Administrator will support the day-to-day operations of our office, assist property managers, and serve as a friendly, helpful point of contact for condo owners, board members, and service providers.

Key Responsibilities:

Respond to calls, emails, and in-person inquiries from condominium owners, tenants, and board members with professionalism and courtesy Track and coordinate maintenance requests and service calls, ensuring timely communication and follow-up Maintain accurate digital and physical filing systems for property records, service logs, meeting minutes, and correspondence Assist with the preparation and distribution of notices, reports, meeting agendas, and condo board packages Support the scheduling of site visits, inspections, and vendor appointments Input data and update records in property management software and internal databases Monitor and reorder office and maintenance supplies as needed Collaborate with property managers and contractors to support administrative needs across multiple properties Take initiative and adapt to changing priorities while maintaining high attention to detail Other duties as assigned

Qualifications & Skills:

Previous administrative or customer service experience (property or condo management experience is an asset but not required) Outstanding

customer service and communication skills

--both written and verbal Strong

organizational skills

and

attention to detail

Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management software (e.g. Shiftsuite) is a plus Ability to

multi-task and prioritize

in a deadline-driven environment Willingness to

learn, adapt, and grow

in the role Friendly, team-oriented attitude with a high level of professionalism and discretion

What We Offer:

Training and support tailored to the condominium management & home maintenance industry A positive and inclusive workplace with opportunities for advancement Exposure to a variety of administrative and property-related tasks The chance to build a rewarding career in a growing sector
This is an excellent opportunity for someone looking to establish themselves in property maintenance and management, while gaining valuable experience in a supportive and hands-on administrative role.

Nightingale Nursing Registry Ltd. is an equal opportunity employer. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. As part of our ongoing commitment to the Accessibility of Ontarians with Disabilities Act, Nightingale will provide assistance to applicants who request accommodation, throughout the recruitment process. We thank all applicants for expressing their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Job Types: Full-time, Permanent

Pay: $19.00-$22.00 per hour

Expected hours: 37.5 per week

Benefits:

Employee assistance program Extended health care RRSP match
Work Location: In person