Job Description

Job Title: Administrative Assistant - Junior

Location:

Edmonton, Alberta

Start Date:

January 5, 2026

Type:

Temporary Contract

Position Overview

The International Education Services (IES) Branch within Alberta Education and Childcare is seeking a motivated and detail-oriented

Administrative Assistant - Junior

to support the Spanish and German Special Language Advisors working in Alberta through international education agreements.

This role is ideal for someone who is organized, adaptable, and able to manage multiple priorities in a fast-paced environment. The IES Branch leads strategic planning, policy development, and implementation related to international education within Alberta's K-12 system and represents Alberta's educational interests both nationally and internationally.

The successful candidate will play a key role in supporting international language and cultural programming by providing high-quality administrative and logistical support.

Key Responsibilities

Administrative & Document Support

Proofread, edit, and format Word documents, memos, and correspondence. Assist in preparing, producing, and distributing branch documents. Perform copying, scanning, faxing, filing, and manage digital and physical records.

Budgeting & Data Tracking

Maintain and update Excel spreadsheets, tracking budgets and financial information. Process and review expense submissions following branch guidelines.

Advisor & Event Support

Provide daily administrative assistance to the Spanish and German Special Language Advisors. Assist with scheduling, meetings, event coordination, venue bookings, and logistics. Support the delivery of cultural and language programming.

Communication

Answer and redirect phone calls and emails professionally. Record and distribute accurate meeting minutes to relevant stakeholders.

General Branch Support

Support other Special Language Advisors as needed. Assist with general administrative duties and contribute to a collaborative team environment.

Qualifications

Strong proficiency in Microsoft Office Suite, especially Word and Excel. Excellent written communication skills and high attention to detail. Strong organizational, time-management, and multitasking abilities. Ability to work in a multicultural, fast-paced environment with professionalism. Prior administrative experience is an asset. Ability to

speak and write in Spanish or German

is considered an advantage (not mandatory).

Apply Details

To Apply:

Send resume & documents to

amisha@upstaff.ca / upstaffrecruiter@upstaff.ca

Call: 647-794-8009

Job Type: Full-time

Pay: $50.00-$70.00 per hour

Application question(s):

Do you have experience working in an administrative or office support role? Can you speak and write in Spanish or German? If yes, please specify your level of proficiency.
Work Location: On the road