Job Description

Junior Administrative Assistant PositionEdwards Creative Law is Canada's Entertainment Law Boutique(TM), providing legal services to Canada's creative community, with offices in Ottawa, Toronto, and Winnipeg. We have a full-time opening for a Junior
Administrative Assistant to join our team. The selected candidate will assist our Office Manager with the firm's operations remotely and at our head office in the Westboro neighbourhood of Ottawa.Responsibilities includeGeneral Office Administration

• Schedule meetings and take minutes
• Coordinate incoming and outgoing courier and Canada Post packages & letter mail
• Docket important client deadlines and reminders
• Copy, scan, assemble, and distribute documentation
• Assist with special projects
• Assist clerks and lawyers with corporate, litigation and general secretarial tasks
• Book events, courses, and travel accommodations and track travel expenses

Client Intake

• Manage new leads and facilitate client intake process
• Answer client/lead phone calls and answer requests for basic information
• Prepare first drafts of retainer agreements and reporting letters using firm templates

Data Management

• Maintain lead and client databases, calendaring system, and procedures document
• Distribute lead and client data as required for internal use
• Generate matter reports and close matters when indicated by lawyers
• Manage client information updates

Billing Assistance

• Monitor the Administration and Payments inbox and action emails accordingly
• Track client payments and liaise with accounting
• Send payment thank you emails
• Process client Trust payments and coordinate with accounting

Qualifications

• Minimum of 2 years' experience in an administrative position in an office environment
• Great attention to detail
• Strong organizational skills and ability to multi-task
• Excellent oral and written communication skills
• Team player
• Ability to work independently and to maintain and meet deadlines
• Highly proficient in Microsoft Office (Word, Excel, and Outlook)
• Typing speed of 45-65 WPM or better
• Legal knowledge, such as prior law firm experience, is considered an asset

• English language proficiency is essential; French language proficiency is an asset

Compensation

• $36,000.00/year salary to be reviewed annually

How to ApplyPlease apply by emailing a brief cover letter and resume via the Indeed platform. The deadline for applications is Monday, August 15, 2022. While we appreciate all applications, only those selected for an interview will be contacted.Job Types: Full-time, PermanentSalary: $18.00 per hourBenefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Vision care
• Work from home

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

COVID-19 considerations:
Our employees work in a hybrid model of remote and in-person with some overlap. Masks are optional in accordance with city and provincial guidelines. Hand sanitizer and a hand washing station are available within our suite.Application question(s):

• What is your typing speed level?

Education:

• Secondary School (required)

Experience:

• administrative: 2 years (required)

Language:

• English (required)