Consider this challenging opportunity where you will provide secretarial and administrative assistance to the Superior and Ontario Court of Justices, per diem justices, local administrative justices, and visiting justices in French and English. You will also provide administrative assistance to the Trial Coordinator and perform Trial Coordinator duties as required.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario\'s Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• provide administrative, secretarial and financial support services to the judiciary
• maintain filing systems, judicial library, books and update publications
• respond and resolve inquiries by telephone, in writing and in person regarding the status cases from judiciary, lawyers and the general public
• assist the Trial Coordinator by preparing, distributing, maintaining and updating court lists and court documents
• receive materials prior to pre-trials and trials and ensure that documents are filed according to established rules and procedures
• assist in the preparation of statistical information related to trials, pre-trials
• coordinate judiciary meetings, prepare agendas and meeting minutes, and participate in judicial projects as required

How do I qualify?

Mandatory

• You must possess oral French language skills at the superior level and written French language skills at the advanced-plus level. Your proficiency level will be confirmed before hire
• You are able type 50 words per minute

Courts Knowledge:

• You have knowledge of procedures and practices related to trial coordination in order to liaise between the judiciary and all users of the justice system.
• You are able to acquire knowledge of statutes, rules and regulations (e.g. Criminal Code of Canada, the Courts of Justice Act, Family Law Act and the Rules of Civil Procedure) to respond to inquiries from users of the justice system.

Communication and Interpersonal Skills:

• You demonstrate written communication skills to compose correspondence to lawyers and the public, prepare factual reports for judiciary and draft acknowledgement letters, minutes and requests for information.
• Your oral communications and interpersonal skills enable you to provide explanations of legal office policies, procedures and terminology to the public, and interact with the Supervisor of Court Operations, Crown Attorneys, the judiciary and Trial Coordinator.

Administrative Knowledge and Skills:

• Your knowledge of secretarial and administrative procedures enable you to perform support services such as sorting and distributing mail, ordering office supplies, maintaining filing systems, responding/redirecting enquiries, making travel arrangements, scheduling meetings, etc.
• You can determine appropriate administrative procedures and processes when typing to 50 words per minute and when preparing legal documents and handling correspondence.

Problem Solving Skills:

• You are able to assess court caseload, identify high volume cases and recommend solutions for trial scheduling conflicts/issues.
• You are able to identify problems causing case delays by monitoring the progress of all cases, backlog, disposition of cases and caseload statistics.

Computer Skills:

• You have knowledge of personal computers and related software such as Microsoft Word, Excel and Quicklaw for scheduling and researching, and produce letters, memos, reports, and legal documents.

Additional Information:

Address:

• 1 Bilingual Permanent, 161 Elgin St, Ottawa, East Region, Criminal Record and Judicial Matters Check

Compensation Group:
Ontario Public Service Employees Union




Understanding the job ad - definitions Schedule:
3.7



Category:
Administrative and Support Services



Posted on:
Wednesday, March 22, 2023

Note:

• This ad is also available in French.
• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual\'s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• E-AG-196531/23