Job Description

If you have a positive, pro-active work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Ministry of the Attorney General to provide judicial secretarial services to the Superior Court of Justice or Ontario Court of Justice.

Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

Please Note:
Some positions may be moved to an alternate courthouse location, including the new Toronto courthouse at 10 Armoury Street, Toronto, Ontario and the Toronto Region bail centre at 2201 Finch Ave. W., Toronto, Ontario when they are operational in 2023.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario\'s Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

You will:

• type and transcribe (from handwritten notes) correspondence, judgements and legal documents
• edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges\' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases

How do I qualify?

Mandatory

• You have typing skills to 50 words per minute (You will be tested during the interview assessment phase).
• You have dicta skills to 70% accuracy.

Communication Skills:

• You have written communication skills to compose correspondence and transcribe judgements.
• You have oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries.
• You have the ability to receive and screen telephone calls and visitors using tact and discretion.
• You have interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders (e.g. the judiciary, the legal profession, staff members and the public).

Technical Knowledge and Experience:

• You have demonstrated legal secretarial and administrative experience.
• You have knowledge of legal office systems, financial processes and court systems.
• You have the ability to work within court procedures including knowledge of legal terminology and documents.

Judgement, Organizational and Analytical Skills:

• You have proven organizational skills and ability to work independently.
• You can prioritize, multi-task and complete work to meet deadlines.
• You have the ability to research and respond to inquiries and resolve conflicts successfully.

Computer Skills:

• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet.

Additional Information:

Address:

• 1 Temporary, duration up to 5.5 months, 1911 Eglinton Ave, Toronto, Toronto Region, Criminal Record and Judicial Matters Check

Compensation Group:
Ontario Public Service Employees Union




Understanding the job ad - definitions Schedule:
3.7



Category:
Administrative and Support Services



Posted on:
Wednesday, February 22, 2023

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
  
  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
  
  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual\'s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• T-AG-195533/2023