Job Description

Junior Dispatcher & Administrative Assistant

Oil & Gas Industry | Full-Time | On-Call Availability Required

We are looking for a highly organized and motivated Junior Dispatcher & Administrative Assistant to join our dynamic team in the oil & gas sector. This multifaceted role combines dispatch coordination, payroll, accounts payable, and general administrative support. The ideal candidate will thrive in a fast-paced environment, demonstrate strong attention to detail, and possess the ability to work independently. On-call availability is required.

Key Responsibilities:

Assist with dispatching of a fleet of 31 vehicles, including tractors, winch trucks, pickers, 2-ton hotshots, and pickups Accurately process invoices, timesheets, and payments Manage accounts payable and receivable Ensure compliance with Hours-of-Service regulations and internal safety protocols Generate financial reports and assist with data analysis as needed Provide front desk support and assist with safety, HR, and administrative tasks Book and coordinate driver accommodations as required Resolve operational issues in a timely and professional manner
Qualifications:

Diploma in finance, accounting, or a related field (an asset) Minimum 2 years of experience in an accounting, administrative or Dispatch role Proficiency with QuickBooks, Microsoft Office, Cortex, and Open Invoice Familiarity with GPS tracking systems and ELDs, particularly Samsara Strong communication and interpersonal skills Ability to multitask, meet deadlines, and work independently Flexibility to work varied shifts and after-hours/on-call needs
What We Offer:

A supportive, family-owned company culture that values its employees Fast-paced, team-oriented work environment Comprehensive benefits package including dental, vision, and prescription coverage Disability and life insurance Opportunities for career advancement and professional growth
If you're ready to take on a challenging but rewarding role in a demanding environment, we want to hear from you.

We appreciate all who are interested but only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $23.00-$28.00 per hour

Benefits:

Company events Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Work Location: In person