Job Description

Company Overview:

The Look Company specializes in providing visual engagement solutions for sport, retail and commercial customers globally. We are a high energy, fast paced environment and looking to grow our company.

Position Overview:

Permanent, full-time

Position Summary:

We are looking for a highly organized

Installation Coordinator / Project Specialist

to manage and execute installation projects from planning through completion. This role combines project management, scheduling, and on-site supervision to ensure projects are delivered on time, on budget, and to the highest quality standards.

Key Responsibilities:

Develop and maintain detailed project schedules, including work-back plans, resource allocation, and milestone tracking. Coordinate installations from initial planning through on-site execution, ensuring all logistics, materials, and personnel are in place. Manage multiple projects simultaneously, balancing competing priorities under strict, tight deadlines. Serve as the main point of contact for clients, vendors, and internal teams, providing updates, resolving issues, and ensuring alignment. Prepare and manage project documentation, including work orders, risk assessments, and post-installation reports. Conduct on-site visits to assess product sizing, materials, and installation requirements, providing practical recommendations for production and installation teams; complete tender and quotation packages, including scoping, materials selection, and installation planning. Supervise on-site installation teams, troubleshoot challenges, and maintain safety and quality standards; participating on-site as needed to ensure installations and project delivery meet quality and safety standards. Analyze project data using Excel, create dashboards, and track KPIs to monitor progress and support decision-making.

Qualifications:

Proven experience in project coordination or management, preferably with installations, logistics, or technical projects. Strong Excel skills, including project scheduling, formulas, and reporting; experience with project management software is an asset. Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines. Excellent communication and interpersonal skills for client interaction and team collaboration. Comfortable working in both office and on-site environments; able to lift and move equipment as needed. Valid driver's license and reliable transportation.

Benefits:

Company paid extended health care & dental after (3) months Life insurance Wellness program Company events Casual dress On-site parking PPE supplied Company reimbursement steel toes after three (3) months
We believe a diverse workforce makes a different. We are an Equal Opportunity Employer. We appreciate the interest of all applicants, however, only those selected for an interview will be contacted.

Job Type: Full-time

Benefits:

Casual dress Company events Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off Vision care
Ability to commute/relocate:

Barrie, ON: reliably commute or plan to relocate before starting work (required)
Licence/Certification:

Class G Licence (required)
Willingness to travel:

25% (preferred)
Work Location: In person