Job Description

(Internal Title: Contract Administration and Procurement II) + Focusing on Post-Award activities in Construction Service Category, this role coordinates the clients post-award contract activities
+ Reviews, interprets and analyses contract requirements and contract documents, to ensure that the overall contracting strategy and individual clauses/terms are applied appropriately and consistently to reduce the risk and protect the interests of the client
+ Attending kick-off and progress review meetings to support project team, ensure all parties understand contract terms and stakeholder alignment
+ Enforces contractual obligations and conditions providing assistance in negotiations and resolution of matters, or enforcement of penalty clauses, Liquidated Damages, etc.
+ Escalates complex, high profile issues/matters to the Commercial Manager
+ Responsible for accurate administration of various contract records, such as work plan releases, changes, claims, certificates of payment, amendments, correspondence, notices etc. in the Contract Management System
+ Monitors assigned contracts and the respective progress, prepares and provides status reports to management and project teams, as required
+ Analyses rationale for contract changes/amendment/claims and implementing claim avoidance and mitigation practices/strategies
+ Oversees and administers payment process in accordance with approved contract price breakdowns, verifies vendors' invoices for compliance with contract payment terms, release of statutory holdbacks (Construction Act), and final payments, assesses back and set-off charges and other payment related matters i.e. off-site inventory payments and liquidated damages
+ Prepares price estimates for material, labour, equipment costs, analyses production, construction schedules for evaluating contractor's contract changes, claims pricing submission and proposed changes/amendments/claims
+ Monitors and reports on contract allowances/contingencies and co-ordinates suitable increases as needed
+ Negotiates to establish acceptable settlement of price and terms for contract changes and claims with contractors and co-ordinates support from other key stakeholders
+ Negotiates final settlement of quantities for unit price contracts
+ Processes Requests for Quotes, Contract Amendments/Changes and Change
+ Directives and reviews and provides input in development of Purchase Authorization Amendment Board Reports
+ Supports the preparation of Performance Review Reports and participates in meetings regarding "unsatisfactory" performance review reports
+ Processes documentation for contract close-out
+ Preparing commercial documentation for Request for Proposals (RFPs)/Request for Bids (RFBs), Request for Service (RFS), Negotiated Requests for Proposals (NRFPs), Requests for Information(RFIs), Notices of Intent (NOIs), pre-qualifications and contracts including development of special commercial conditions
Working Conditions + Office-based or site-based




Experience: + Minimum of 3 years of experience in Contract Administration or Procurement and Supply Chain Management
Education: + Bachelor's degree in relevant field of Construction, Engineering, Project Management, Business Administration, Finance, Logistics or Supply Management
Licenses OR Certifications: + Holding recognized certification in specified fields of Engineering, Contracts Management, Program Management, or Procurement Management including Project Management certification - PMI (Project Management Institute), Professional Engineers of Ontario (PEO), Certified Professional Contracts Manager (CPCM), Chartered Institute of Purchasing and Supply (CIPS), Certified Supply Chain Professional (CSCP), Certificate Professional in Supply Chain Management (CPSM) or equivalent
Skills and Competencies: + Great attention to details, and capable to perform contract administration works with great quality without close supervision
+ Ability to perform quantity take-offs from construction drawings and produce estimates for varying trade disciplines
+ Experience in construction administration and thorough knowledge of contract administration related to construction contract changes, scheduling practices/methods, delays and construction claims management
+ Minimum three year work experience in Contract Administration and/or Procurement in public sector or private sector.
+ Sound judgement; detail oriented; effective problem solving, organizational, interpersonal, oral and written communication skills
+ Ability to coordinate the efforts of others to accomplish objectives
+ Well-developed analytical skills
+ Good negotiation skills and the ability to develop strategies, plan schedules and chair complex negotiations regarding commercial, legal and technical issues
+ Proficient in the use of a personal computer and related software applications relevant to the work
+ Good understanding of technical matters related to engineered products/equipment construction services and engineering/construction issues including sources for material supplies and services
+ Good understanding of Construction Act
+ Knowledge of construction practices, codes, and regulations
+ Knowledge of union and trade agreements
+ Ability to multi-task and prioritize tasks in an effective manner
+ Comprehensive knowledge of current construction principles and construction management practices, and claims management techniques
+ Have or rapidly acquire a comprehensive knowledge of the Ontario Human Rights Code and Related Orders including disability accommodation and accessibility requirements pertaining to passengers and employees