Job Description

Title

Information Management (IM) Architect

Location

Remote

Start Date

07-01-2025

Language

English

Salary

Negotiable

Security Clearance

None

Duration

12 Months

Date Posted

05-20-2025

Job ID

13771

Recruiter Email

info@maplesoftgroup.com

Maplesoft Group is currently seeking an Information Management (IM) Architect for our Federal Government client.



Tasks and Responsibilities include, but are not limited to the following:



Project Planning

1. Conduct initial meetings with key stakeholders to understand project

requirements and objectives.

2. Develop a project plan outlining timelines, milestones, and deliverables.

3. Provide overall project management support and coordination, including support

in maintaining project status, reporting, obtaining approvals and decisions in a

timely manner.



Requirements Analysis

4. Perform a thorough analysis of the current document management processes

and systems.

5. Meet with stakeholders to analyze current business processes, identify the

outputs of those processes, and include these outputs in the requirements.

6. Design workflows from business processes to show process inputs and outputs,

and how these interact between each other.

7. Perform and document an assessment of the current share drive system,

evaluating costs, benefits, risks, and ease of use elements against the use of

GCdocs, SharePoint and OneDrive. These criteria can also include any

properties that can help with the assessment.

8. Review and document features and functionality of GCdocs, SharePoint and

OneDrive, and provide recommendations on how the client may optimize the use of

these tools in consideration of business and technical requirements, the target

information architecture, user experience requirements, internal capacity, and

GoC security and data privacy requirements.

9. Develop a document that recommends GCdocs, SharePoint, OneDrive or a

combination of any of these systems to Senior Management. This document

must include advantages and disadvantages of implementing these systems.

10. Identify and document functional and non-functional requirements for the

recommended document management solution(s).



Information Architecture Design

11. Provide guidance on and support the establishment and maintenance of solution

governance, including roles and responsibilities, rights and privileges, data,

policies, permissions, retention, administration and configuration roles and

standards.

12. Develop Information Management (IM) documents that supports the

implementation of the recommended document management solution(s),

including, but not limited to:

12.1. an Information Management (IM) Roadmap.

12.2. an IM Design document.

12.3. IM best practices for the recommended document management

solution(s).

12.4. Taxonomies and standard definitions.

12.5. Guidelines for records management, IM governance, policies, and

assessment of 3rd party tools.

12.6. Data conversion and content migration strategies and plans.

12.7. Solution configuration and administration roles and privileges for the

set-up of the recommended document management solution,

including naming conventions

12.8. Definition of roles and responsibilities for on-going administration of

the recommended solution for regular maintenance.

5.12.9. Metadata management policy and procedures.

12.10. Proposed retention schedules and access controls

12.11. Information Management File Plan

13. Develop and document a migration plan from the existing shared drive to

the recommended document management solution(s).

Implementation Plan

14. Analyze the shared drive and current implementation of the recommended

document management solution(s) to identify gaps during implementation.

15. Create a detailed implementation plan for the recommended document

management solution(s).

16. Outline and document the necessary technical infrastructure and technical

resource requirements for deployment.

17. Develop a testing and validation plan to ensure the architecture meets all

requirements.

18. Develop a change management plan to manage the transition to the

recommended document management solution(s) and to support awareness,

orientation, adoption, sustainment, and growth.



Training and Documentation

19. Provide training materials and conduct training sessions for personnel.

20. Develop comprehensive documentation for the information architecture, including

user guides, technical manuals, and best practices.



Implementation

21. Implement the recommend document management solution(s) according to the

implementation plan.

22. Implement the migration plan.



Post-Implementation Activities

23. Develop a plan to support the business teams during implementation.

24. Develop a technical support plan, including documentation to assist the client with

post-implementation support.

25. Provide first-line technical support services to staff during implementation.



Maplesoft Group prides itself on its distinct corporate culture and recognizes that success is a direct reflection of our most valuable asset - our people. Therefore, attitude and ambition are key personality traits we seek out, along with skill and aptitude, in potential employees.



Maplesoft Group is committed to having a diverse, representative workforce and continuing to build an inclusive environment. We encourage applications from all qualified individuals. Maplesoft Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants irrespective of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans' status, Aboriginal peoples or any other legally protected factors.



All employment decisions are made based on business needs, job requirements, and individual qualifications.



We are committed to developing inclusive, barrier-free recruitment and selection processes, and a work environment that supports our diverse workforce. Please let us know if you require accommodations at any stage of the recruitment process. We can be reached at Maplesoft Info at info@maplesoftgroup.com.



We thank you for your interest in Maplesoft Group and wish to advise you, that only candidates under consideration will be contacted.