Job Description

Competition # : 36641

Department: Municipal Affairs and Housing

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 9/16/2022 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Municipal Affairs and Housing is responsible for ensuring the availability of safe, suitable, and affordable housing for all Nova Scotians. Our work involves making strategic investments, leveraging new funding, and building on critical partnerships to help further position ourselves to meet current and future housing challenges.

For more information, check us out at .

About Our Opportunity

As the Information Management Coordinator, you will be responsible for working with all branches of the Department, key stakeholders, other Departments, other Governments, and the public on records and information management requests, as well as related advice, privacy impact assessments, information sharing agreements, training, policy compliance, reporting and auditing.

Primary Accountabilities

Some of the primary accountabilities in the role include:

• Implementing and managing the records and information management program and working collaboratively with all branches in the Department to deliver the program in adherence with the Corporate Information Management Framework and the principles of accessibility, quality, optimizing value, accountability, integration, and protection.
• Managing data administration and analytics by maintaining the records databases, generating reports, identifying trends, and solving problems using data analytics.
• Consulting with and providing advice and training to staff respecting records and information and carrying out needs assessments to ensure all records and information management requirements are met.
• Examining and proposing information technology solutions that support the Department's information and records needs and requirements, while respecting government policies, including coordinating cross-departmental records, researching various computer systems, software, and networks, and evaluating and facilitating database enhancements to improve search and retrieval services.

Qualifications and Experience

Bachelor's degree in a related field (such as records management, archives management, information management, or library science) along with 2 years of related experience. An equivalent combination of training and experience may be considered.

As the ideal candidate you have comprehensive knowledge of records management and records management programs such as STOR/STAR and similar programs. You have knowledge of information access and privacy legislation. Experience in using various computer applications including Microsoft Office (Word, Outlook, Excel, PowerPoint, Access) as well as using STAR/STOR records classification or a similar records classification system, and disposition schedules. Sound knowledge of records management principles and terminology and related legislation in Nova Scotia is also required.

You also have experience identifying new or improved procedures, equipment, systems, and technologies. Previous experience approving and directing the management, recording, archiving, and destruction of records.

You have strong relationship and communication skills to engage with various stakeholders internal and external to government. You also have exceptional attention to detail and time management skills.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of education and experience may be considered; examples of equivalencies include:

• Completion of a 2-year diploma program along with 4 years of related experience.
• 6 years of related experience.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

Work is conducted within an office environment. The job functions are generally performed in an air-conditioned workstation with ample lighting and equipment. Frequent interruptions while concentrating on database or other computer work may occur. Ability to review documents or files for hours is required.

On occasion, will be required to undertake work for short periods in an offsite; storage location which is not air conditioned, has limited heating, and no washroom facilities.

May have to lift or move records boxes weighing up to 45 pounds.

Occasional travel to regional/field offices as required. Driver's licence is an asset.

Additional Information

This position requires the successful candidate to work on-site.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: PR 08

Salary Range: $2,014.19 - $2,469.30 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.