Job Description

Competition # : 39760

Department: Justice

Location: HALIFAX

Type of Employment: Term

Union Status: NSGEU - NSPG

Closing Date: \xe2\x80\x8b7/19/2023\xe2\x80\x8b (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Justice is responsible for the administration of justice and for promoting access to justice and the safety and security of Nova Scotians through justice-related programs, services, and initiatives. We are guided by the principles of preventative and restorative justice in fulfilling our mandate. Our efforts to promote safety, security, and access to justice for Nova Scotians span all areas of the Department and include programs and services that assist vulnerable people including Indigenous Nova Scotians, African-Nova Scotians, and Nova Scotians with disabilities.

To accomplish its mandate, the Department provides services through seven core business areas: Public Safety and Security; Courts Services and Sheriff Services; Correctional Services; Maintenance Enforcement and Victim Services; Accessibility Directorate; Restorative Initiatives Unit; and, Legal Services to Government. For more information on the Department of Justice, please visit our website at

About Our Opportunity

The Department of Justice has two (2) distinct and independent Records and Information Management (RIM) Programs. As the Records Analyst, you will be responsible for working with all branches of the Department, key stakeholders, and other Departments on records and information management requests. You will be responsible to implement and enhance record-keeping solutions including developing and maintaining effective delivery and administration of services relating to the Central Registry.

In this role, you will have a direct impact on the efficiency and effectiveness of the Attorney General of Nova Scotia, the judiciary, their operations, services and accountability to citizens of Nova Scotia, and the justice system.

Primary Accountabilities

You will ensure the DOJ\xe2\x80\x99s RIM program is managed in accordance with the provisions of various acts, DOJ\xe2\x80\x99s Records Management Policy, STAR/STOR retention schedules, and all other legislation, policies and procedures affecting access, privacy, and records life-cycle management. Your responsibilities will include:

• Implementing and managing the records and information management programs and working collaboratively to deliver the programs in adherence with the Corporate Information Management Framework and the principles of accessibility, quality, optimizing value, accountability, integration, and protection.
• Managing data administration and analytics by maintaining the records databases, generating reports, identifying trends, and solving problems using data analytics.
• Consulting with and providing advice and training to staff respecting records and information and carrying out needs assessments to ensure all records and information management requirements are met.
• Examining and proposing information technology solutions that support the Department\xe2\x80\x99s information and records needs and requirements, while respecting government policies, including coordinating cross-departmental records, researching various computer systems, software, and networks, and evaluating and facilitating database enhancements to improve search and retrieval services.

Qualifications and Experience

You have completed a Bachelor\xe2\x80\x99s degree in a related field (such as records management, archives management, information management, or library science) and have two (2) years of related experience.

You demonstrate the following essential qualities including:

• comprehensive knowledge of records management and records management programs
• familiarity with information access and privacy legislation
• proficiency in computer programs including Microsoft Office (Word, Outlook, Excel, PowerPoint, Access)
• experience using STAR/STOR records classification or similar records classification systems
• knowledge of records management principles and terminology and related legislation in Nova Scotia
• exceptional attention to detail, organizational, and time management skills.

You have a knack for identifying new or improved procedures, equipment, systems, and technologies. In addition, you have strong relationship and communication skills to engage with various stakeholders internal and external to government. Membership in a Records Management Association is considered an asset.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

An equivalent combination of education and experience may be considered; examples of equivalencies include:

• Completion of a related Master\xe2\x80\x99s Degree, or
• Completion of a 2-year diploma program along with 4 years of related experience, or
• 6 years of related experience.

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offering and eligibility criteria.

Working Conditions

The majority of your work will be in an office environment. Occasionally you may have to work offsite in warehouses and confined spaces. There will be frequent interruptions while concentrating on database or other computer work. The ability to review documents or files for hours is required.

You may have to lift or move records boxes weighing up to 45 pounds. You will have occasional travel to regional/field offices requiring a valid Driver\xe2\x80\x99s licence and ability to travel.

Additional Information

This is a term employment opportunity with an anticipated end date of March 31, 2025. The appointment status (\xe2\x80\x98term\xe2\x80\x99, \xe2\x80\x98temporary\xe2\x80\x99 or \xe2\x80\x98casual\xe2\x80\x99) is dependent on the start date of the successful candidate.

What We Offer

• Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career
• Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies
• Countless career paths
• Department specific flexible working schedules

Pay Grade: PR 08

Salary Range: $2,074.62 - $2,543.38 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia