Capital City Law is a client-focused full service law firm committed to providing high-quality, compassionate, and results-driven legal services. We are seeking an experienced Immigration Legal Assistant to join our dynamic team. The successful candidate will be organized, proactive, and able to manage multiple priorities in a fast-paced environment.
Key Responsibilities:
The Immigration Legal Assistant will play a vital role in supporting the firm's immigration practice, including but not limited to:
Client & Case Management:
Responding promptly to client inquiries via phone, email, or in-person
Scheduling consultations, client appointments, and hearings
Opening, organizing, and maintaining client files in both physical and digital formats
Managing client follow-ups and ensuring all necessary documentation is received
Maintaining strict confidentiality of client information
Application Preparation & Filing:
Drafting and preparing various immigration and refugee applications, submissions, and supporting letters
Completing immigration forms and ensuring accuracy and compliance with IRCC and IRB requirements
Preparing disclosure and evidence packages for hearings or appeals
Filing applications and submissions to the IRCC, CBSA, IRB, Federal Court, or other relevant bodies
Tracking and monitoring file progress and deadlines to ensure timely submissions
Administrative Support:
Answering and directing telephone calls and general office correspondence
Managing a busy lawyer's calendar and coordinating client meetings and deadlines
Organizing and maintaining filing systems, both electronic and paper
Assisting with billing, invoicing, and payment follow-ups
Legal Research & Documentation:
Conducting basic legal research related to immigration laws, procedures, and case precedents
Reviewing and summarizing case files or correspondence
Assisting with preparation of legal arguments, case summaries, and supporting memoranda
Proofreading legal documents for accuracy, grammar, and completeness
Hearing & Client Support:
Assisting lawyers with hearing preparation and document organization
Preparing exhibits, evidence lists, and case summaries for hearings before the RPD or RAD
Liaising with interpreters, translators, and expert witnesses as needed
Ensuring clients are informed and prepared for interviews, hearings, or document submissions
Qualifications:
Minimum 2 years of experience as a Legal Assistant (immigration law experience preferred)
Strong knowledge of IRCC, CBSA, and IRB procedures and document filing systems
Excellent written and verbal communication skills
High attention to detail and organizational accuracy
Proficiency in Outlook, Microsoft Office, Adobe Acrobat, and case management software
Ability to manage a high volume of cases and tight deadlines
Professional demeanor, discretion, and strong interpersonal skills
Ability to work effectively under pressure in a team environment
Compensation:
Salary is commensurate with experience and will be discussed during the interview process.
How to Apply:
Please send your resume and cover letter outlining your experience and interest in this role to boardroomccl@hotmail.com. Only qualified candidates will be contacted for interviews.
Job Types: Full-time, Permanent
Expected hours: 40 - 50 per week
Benefits:
On-site gym
Work Location: In person
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