Job Description

Land Acknowledgement: Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.
Forbes Canada Honouree We are honoured to be recognized as one of Forbes Canada\xe2\x80\x99s Best Employers for Diversity 2022. We ranked within the top 150 organizations across the country. Learn more about our commitment to EDI. https://www.oakvalleyhealth.ca/about-us/equity-diversity-and-inclusion
Who you are:

• You encompass Oak Valley Health\xe2\x80\x99s core values and live the words of Respect, Trust, Commitment, Compassion and Courage
• You are a patient and/or client centered individual who performs at an exemplary standard
• You are a team player with excellent communication, critical thinking and prioritization skills

What we are looking for:
The HR Systems Specialist will be involved in the planning, design, testing and implementation of the HRIS system in conjunction with IT. They will Identify, analyze and resolve system problems and will be responsible for the maintenance of the HRIS system. The HR Systems Specialist will assist with the development of hospital-wide internal and external reports, meets with end users to understand report requirements and creates processes to optimize the capabilities of the HRIS system. They will also develop HRIS statistical and indicator requirements to support organizational initiatives.
Responsibilities include:

• Based on HR program planning and design, facilitate discussion around workflow within HR team to determine how to maximize efficiencies, reduce wasted time and effort, and align work in various processes.
• Plan, organize and facilitate \xe2\x80\x9cdocumentation\xe2\x80\x9d meetings to gain understandings of how the work is currently being done with various stakeholders. (Identifying risks/ root-cause discussion of issues)
• Suggest solutions and empower process re-design to team members to find solutions to problem areas
• Identify opportunities for HR technology to reduce manual work
• Act as a subject matter expert related to HR system matters
• Participate in and contribute to hospital wide projects and initiatives
• Translate business needs into requirements- conduct needs assessment with stakeholders, develop functional specifications
• Work with stakeholders in the planning and delivery of new enhancements
• Identify changes impacting people, process or technology. Work with team to mange changes
• Follow up and problem solve with team members during testing stages of various improvement plans
• Maintain various HR systems ensuring reporting structure, department structure and employee makeup is current
• Facilitate leader system training
• Provide ongoing education support to Managers, Directors to enhance the understanding and operations as related to HR systems

• Work with HR Analyst to ensure HR data is consistent amongst all systems

• Trouble shoot to resolve issues, work with IT and vendors as required
• Track and trend analysis on issues
• Partner with and collaborate with subject matter experts in HR operations, organizational development, OHS and payroll to support system training
• Support content development for training and communication

What you bring to the role:

• Bachelor\xe2\x80\x99s degree or equivalent relevant work experience required
• 3+ years of progressively responsible experience in HR systems, Help Desk or Business Analyst role
• Knowledge of HR practices and policies, payroll processing cycles, occupational health processes/workflows
• Experience supporting, testing and maintaining HR/Scheduling/OHS systems

• CHRP/CHRL considered an asset
• Analytical skills, proficient with MS office, advanced excel skills
• SAP, SQL and VBA coding is considered an asset
• Leadership and facilitation skills
• Interpersonal skills
• Experience/ knowledge in various computer applications
• Lean certification considered an asset
• Demonstrated good attendance and performance records with the ability to maintain these same standards

• Demonstrates a commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with organization related policies, health and safety legislation and best practices and completing relevant mandatory education as required

Work Schedule: Monday to Friday days
Compensation: TBD
Who we are: Oak Valley Health is one of Ontario\xe2\x80\x99s leading community healthcare organizations. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 435,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children\xe2\x80\x99s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).
Our 526 physicians, 28 midwives, 2,400 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join us?
COVID Statement As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required). In order to provide you with fair & equitable accommodation, you must submit supporting medical exemption documentation or an affidavit detailing why your religion prohibits you from receiving the COVID-19 vaccine.
Oak Valley Health Diversity Statement
Oak Valley Health takes pride in serving some of Canada\xe2\x80\x99s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, nation of origin, genetics, disability, age, veteran status, marital or family status, belief system, or other factors related to one\xe2\x80\x99s personal identity and/or values. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.
Required Skills

Required Experience