Job Description

Sinai Health is a leading academic health science centre and a trailblazer for integrated care across the health continuum. Our fusion of science, innovation, care and learning has earned us international, national and provincial leadership for unique programs and compassionate care. Since 2015, Sinai Health has delivered excellent care in hospital, community and home. Comprised of Mount Sinai Hospital, Hennick Bridgepoint Hospital, the Lunenfeld-Tanenbaum Research Institute and our system partner Circle of Care, Sinai Health discovers and translates scientific breakthroughs, pushes boundaries for health solutions, and educates future clinical and scientific leaders.

Sinai Health is fully committed to a culture of belonging and an inclusive environment that attracts and retains a diverse workforce, at all levels of the organization that reflects the communities we serve. We welcome applications from racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQ+ persons, and those from diverse backgrounds and experiences. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let us know through the Accommodation Phone Line at 416-586-4800, ext. 7050, or email HiringProcessAccommodation.msh@sinaihealth.ca.

At Sinai Health, we care, create possibilities and offer hope. Sinai Health is looking for a Human Resources Assistant to provide administrative support to its Workforce Planning team. This is a temporary full-time role.

The Human Resources Assistant will be expected to exercise sound judgment and independence while managing day-to-day related administrative activities. The incumbent will demonstrate a strong commitment to quality customer service, applying excellent problem solving and communication skills to ensure the success of the departments and Sinai Health as a whole in providing safe high quality person centered care.

Responsibilities include, but are not limited to:

• Provides superior customer service when performing a variety of administrative functions, including responding to internal and external queries; refers matters to appropriate members of the team
• Produces routine reports and responds to standard requests for information utilizing the Human Resources Capital Management System – Ceridian Dayforce and other relevant departmental information systems
• Supports the recruitment process through:
  • tracking and reviewing recruitment requests and creating recruitment files
  • tracking vacancies and file progress; ongoing tracking and follow-up on recruitment checklist requirements
  • drafting and revising job postings; posting positions on internal boards, Applicant Tracking Systems and niche posting sites
  • screening resumes and phone screening applicants
  • creating seniority lists and requisite documentation
  • booking appointments to support file management e.g. client/vendor meetings, phone screens, and interviews (attending as required)
  • securing, checking and submitting references (3rd party) for completion
  • drafting and issuing contract extension/transfer/offer/rejection letters
  • completing new employee paperwork and preparing new hire files for documentation
  • tracking and following up on new hire on-boarding requirements
• Conducts routine electronic and paper employee file reviews and audits; assists with the creation and maintenance of spreadsheets and other applicable tracking documents
• Liaises with the broader HR team regarding attendance, performance and vacancy information
• Assists with the creation and distribution of correspondence e.g. letters, memorandums, orientation lists, etc.
• Provides required support to relevant departmental committees, working groups, and steering committees
• Assists with scheduling meetings and booking rooms; drafts meeting agendas, prepares and assembles related materials
• Assists with the composition of meeting minutes and related correspondence
• Creates and supports the maintenance of the department's file management system
• Sorts and distributes all incoming internal and external mail and faxes; ensures all opened mail is date stamped and passed to appropriate team member
• Performs a variety of other administrative activities including, but not limited to: photocopying, faxing, scanning, arranging couriers and ordering office supplies
• Performs other duties as assigned

• Successful completion of a college diploma in relevant area of study (e.g. Human Resources, Business Administration, etc.) from a recognized educational institution
• A minimum of one (1) year of recent and related experience preferably working within a large and complex unionized healthcare environment
• Applicants with proven equivalent recent and related training and experience may be considered
• Advanced technical skills and proficiency in Microsoft Office (Word, Excel, Outlook); experience working with HRIS, ATS, etc. systems preferred
• Demonstrated attention to detail with a high degree of accuracy and ability to multitask
• Strong communication skills (verbal and written) to professionally represent Sinai Health; proven commitment to quality customer service
• Prepared to respond to a fast-paced changing environment requiring flexibility with respect to working hours
• Demonstrated organization and problem solving skills with the ability to prioritize competing demands
• Strong work ethic, professionalism, resourcefulness, reliability and diplomacy
• Proven ability to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiries
• Demonstrated satisfactory work performance and attendance history