Job Description

Lawson Lundell LLP is a leading regional Canadian business law firm with offices in Vancouver, Kelowna, Calgary and Yellowknife. The firm is recognized and respected by its peers in legal and business publications and was recently named one of BC\xe2\x80\x99s Top Employers for 2021. Business in Vancouver also recognized Lawson Lundell LLP as the fastest growing law firm in Western Canada.
Lawson Lundell LLP is seeking a Human Resources Assistant to join our Calgary office. The successful candidate is an enthusiastic, hardworking individual who would like to grow their skills as Human Resources professional. The Assistant will support the HR Manager and Legal Talent Manager. Working hours for this role are Monday \xe2\x80\x93 Friday, 8:30am \xe2\x80\x93 4:30pm in office but the ability to work remote one day a week. This position offers fantastic opportunities for growth and professional development. Duties include but are not limited to:
Requirements of the role for HR and Admin Manager.

• Liaise with staff on various HR issues, including policies, procedures, etc.
• Recruitment: Postings, screening resumes, phone screening interviews, regrets, scheduling interviews, participating in interviews as required, reference checking.
• Administer the annual staff performance reviews.
• Scheduling; process time-off requests and coordinate assistance for lawyers when staff are absent or when overflow is required (weekly and daily staffing)
• Maintain HRIS ensuring data integrity.
• Floater Legal Assistant supervision
• Coordination of New Hire administration, onboarding and offboarding
• Participate in year-end budget procedures (create spreadsheets, gather and input data)
• Participate in termination processes as required.
• Coordinate yearly HR events (Flu Vaccinations, Staff Appreciation Week, Take Your Kids to Work Day, Annual Year End Party, etc.)
• Research and assist with various projects, including soft skills seminars, benefit surveys, and lunch and learns
• Active participation in Occupational Health and Safety and Emergency Response Committees
• Research and event planning

The Junior Human Resources Assistant would also be utilized by the Legal Talent Department in Calgary to provide administrative assistance in following areas:

• Post positions and maintain recruitment records
• Coordinate scheduling of candidate interviews
• Coordinate administrative requirements of student recruitment weeks
• Coordinate and facilitate onboarding for students and associates
• Prepare orientation agenda, manual, guest speakers, and systems training
• Plan and coordinate social programs and events for students and associates
• Organize professional development programming for students and associates
• Coordinate administrative requirements of associate mentorship program, including organizing of annual mentorship achievement awards and celebration
• Track student and associate reviews using viDesktop
• Follow up on outstanding feedback
• Coordinate administrative requirements of student and associate review schedules for all practice groups
• Coordinate administrative requirements of offboarding processes
• Maintain and update associate and student records

Qualifications:

• A Post-Secondary Education and/or completion of HR Certificate or Diploma program
• Minimum 2+ years\' working experience in HR Administration.
• Experience within a professional services firm is an asset
• Working towards CPHR
• Familiarity with payroll software is an asset
• Knowledge and experience with HRIS systems is an asset
• Proficient in Microsoft Office Applications
• Excellent communication, organization and presentation skills
• Proven ability to establish and maintain effective working relationships with all levels of the firm
• Effective interpersonal skills
• Able to act tactfully and with discretion when dealing with confidential matters
• Able to maintain a positive and professional attitude and disposition
• Proven ability to prioritize and manage competing demands with a high level of attention to detail and accountability

If you are a professional, hardworking team player with a positive outlook and would like to share your expertise with us, please submit your resume with a cover letter.
Exciting perks and benefits of working at Lawson:

• Competitive Compensation
• Health Benefits: extended health, dental, vision, out of country, life, AD&D
• Fitness Benefit: reimbursement for fitness equipment or fitness membership
• Paid Time Off: vacation time starts at 3 weeks, personal days, sick time, and a volunteer day every year
• Financial Benefits: defined contribution pension plan matched by the firm, RRSP, TFSA, year-end bonuses and an employee referral bonus program
• Fun Environment: annual year end party, happy hours, staff appreciation week, and many other social events
• Awards: long term service and bonus vacation awards

What to expect

• A commitment to diversity and inclusiveness; we believe that fostering a diverse and inclusive workplace benefits both our firm and clients
• An environment where constant learning is encouraged
• A fun and collaborative work environment
• A team of unique individuals who will help take your skills and experience to the next level
• A commitment to providing a discrimination-free and harassment-free workplace environment

We support equal opportunities for all applicants and encourage all people of visible minorities, including Indigenous applicants, and those of any religion, sex, age, ability, sexual orientation, gender identity or expression to apply.
Although we thank all applicants for their interest in Lawson Lundell LLP, only shortlisted candidates will be contacted. No phone calls please.