# 2016 JD ADMINISTRATION Date Issued: Feb 2023 Date Revised: JOB DESCRIPTION Approval ______________________________ Human Resources Coordinator Chief Executive Officer POSITION TITLE: Human Resources Coordinator ( Non-Union) REPORTING TO: Director, Human Resources POSITION SUMMARY The Human Resources (HR) Assistant will report to the Supervisor/Manager of Community Services, and work with the HR Coordinator to make Algoma Family Services the best place to work. The HR Assistant plays a strategic and integral role in the support of all employees by ensuring HR processes and policies are easy to access, understand, and navigate. In collaboration with the HR Coordinator, the HR Assistant will assist in the coordination of recruitment, training, onboarding, administration, and record keeping. In addition to this role, the HR Assistant will provide administrative support to the leadership team when required. The ideal candidate will possess excellent people skills, strong attention to detail, well-established organizational skills, technological savvy, and a strong commitment to continuous improvement. MINIMUM EDUCATION

• Administrative Assistant diploma with a specialization in Human Resources from an accredited post-secondary institution.

MINIMUM EXPERIENCE

• A minimum of two (2) years of experience in an administrative role with:HR experience in a unionized work environment.

Working with Collective Agreements specific to the referencing of articles, employee entitlements, and consultation with finance on pay and benefit adjustments.
Recruitment in the context of scheduling interviews, completing references and assisting with the onboarding of employees.
Managing confidential information.
HRIS and payroll systems.
Word processing OTHER QUALIFICATIONS: \xc2\xb7 Working knowledge and understanding of policies and procedures, Collective Agreements, and related government legislative requirements (i.e. Occupational Health and Safety Act, ESA, Canada Revenue, etc.) is required. \xc2\xb7 Knowledge and understanding of privacy legislation such as PHIPA.

• Knowledge of employment and compensation systems (HRIS), pay and benefits administration, policies/procedures, recruitment, staff orientation, and record maintenance.
• Technologically savvy and skilled in the use of smartphones, tablets, laptops and other work communication tools.

\xc2\xb7 Proficiency in the use of computers and a variety of software applications (e.g., Microsoft Word, Outlook, PowerPoint, Excel, Publisher, Adobe, etc.). \xc2\xb7 Excellent written and oral communication skills. \xc2\xb7 Highly developed interpersonal skills. \xc2\xb7 Tact and diplomacy. \xc2\xb7 Ability to complete tasks efficiently and accurately, with minimal supervision. \xc2\xb7 Ability to take meeting minutes accurately and efficiently \xc2\xb7 Analytical skills to deal with and recommend a resolution to a variety of human resources/payroll management issues. \xc2\xb7 Certification or training in Diversity, Equity, and Inclusion, with preferences for candidates that have cultural competence training. \xc2\xb7 Ability to provide services in both official languages (English/French) is considered an asset. \xc2\xb7 Available to work flexible hours, including evenings and occasional weekends, if required. Please see website for more full job description. PLEASE SEND YOUR COVER LETTER AND RESUME TO HUMAN RESOURCES QUOTING REFERENCE # ADM- 0201-01 Job Types: Part-time, Permanent Salary: $21.05-$25.91 per hour Schedule:

• Monday to Friday

Application question(s):

• Familiarity with Collective Agreements and interpretation is an asset

Education:

• Bachelor\'s Degree (preferred)

Experience:

• Human resources: 1 year (preferred)

Work Location: In person