Job Description

Overview

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Reporting the Human Resources Supervisor, the Human Resources Assistant will support the day-to-day HR operations, including aspects of recruitment, employee relations, performance management, legislative compliance, and HR administration. This position works closely with the HR Supervisor and other members of the Peterborough Family Health Team (PFHT) leadership team.

Responsibilities

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Recruitment and Onboarding

Support the HR Supervisor with creating and posting employment opportunities. Prepare onboarding materials for new employee orientation. Liaison with relevant post secondary facilities to support student placements. Maintain relationships with career counsellors at post secondary facilities to support employment opportunities; participate in job fairs if relevant. Facilitate the ordering of employee business and appointment cards. Distribute all mandatory legislative trainings to new employees at time of hire and ensure they are completed. Facilitate parking pass distribution and inventory spreadsheet.

Compliance and Record Keeping

Maintain the mandated legislative training platform to ensure all materials are current and accurate. Distribute quarterly legislative training as scheduled; follow up to ensure all employees are in compliance. Maintain PFHT Employee/HR policies to ensure they are current and are reviewed as scheduled by the PFHT leadership or Board. Maintain accurate records of annual verification of professional registrations for all registered employees.

Compensation and Benefits

Administer the enrolment and termination of PFHT employees eligible for Group Benefits and Health Care Spending Account. Responsible for the enrolment of all eligible PFHT employees in the Healthcare of Ontario Pension Plan (HOOPP). When applicable, process any HOOPP adjustments, terminations or retirements. Review PFHT employee schedules and timecards in UKG HRIS platform as required.

Performance Appraisals

Maintain the Grapevine performance appraisal Platform in conjunction with the HR Supervisor. Maintain a list of employees due for probationary or biennial performance appraisals; in consultation with the HR Supervisor, and Primary Care Managers distribute employee self and team/peer evaluations. Follow up on the performance appraisal process to ensure they are completed in a timely manner.

The above responsibilities are not to be considered all - inclusive; may be assigned other related duties in the interest of efficient operations of the Peterborough Family Health Team.

Hours of Work:

Monday to Friday - From time to time morning, evening and weekend work may be required.

Qualifications

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Post-secondary education in a related field such as business administration, commerce, human resources C.H.R.P. designation an asset Experience in Health Care environment (preferred) 3 years' progressive experience as a generalist in a Human Resources environment Experience developing and implementing Human Resources policies Excellent interpersonal and oral/written communication skills Strong leadership and problem solving and conflict resolution skills Ability to maintain confidentiality and impartiality Capacity to adapt quickly to a fast paced, dynamic work environment High degree of accuracy and attention to detail Proven participatory work style; ability to work independently and with a team
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Additional benefits of joining the Peterborough Family Health Team

A provincial leader among Family Health Teams in Ontario Excellent team/office environment Multidisciplinary team expertise PFHT provides clinical supervision Organizational commitment to work-life balance HOOPP Pension Plan Optional Health and Dental Plan Life/Disability Insurance Plan Health Care Spending Account EAP

The Peterborough Family Health Team are leaders in advocating for full vaccination against the COVID-19 virus and its variants, for persons who are medically able to receive the vaccination. All applicants should know that PFHT employees are expected to support this position.

Interested candidates can email their resume and cover letter to resumes@peterboroughfht.com by the application deadline.

Application deadline:

November 10, 2025

Hours:

22.50 hrs/ week

Expected start date:

December 8, 2025

Job type:

Permanent

Salary:

$27.86 to $31.36 per hour

The Peterborough Family Health Team is actively committed to creating a diverse and inclusive workplace and encourages applications from all qualified candidates. The Peterborough Family Health Team offers accommodation for applicants with disabilities in its recruitment processes. We thank all applicants for their interest; however only candidates selected for further consideration will be contacted.