Job Description

HR Coordinator / Office Administrator

Job Types: Full-time, Permanent

Company Overview:

Vortex Freight Systems (www.vortexfreight.com) is a third-party logistics (TPL) company that focuses on delivering customized supply chain solutions for organizations with operations in Canada, USA and Mexico. We are a modern, entrepreneurial organization that values people and service. As we continue to expand our operations and service offerings, we are excited to welcome a new member to our team, focused on building and developing the best team in the industry.

Job Overview:

We are looking for a dynamic and organized

HR Coordinator / Office Administrator

to join our team

on-site

. This role supports both Human Resources and general office operations. The ideal candidate is someone who thrives in a people-focused environment and enjoys a mix of administrative, HR, and culture-building tasks. You'll be responsible for recruitment support, employee data entry, benefits coordination, and planning fun, engaging in-office activities.

Responsibilities and Duties:

Human Resources (70%)

Assist with full-cycle recruitment: job postings, resume screening, interview scheduling, and onboarding. Maintain up-to-date and accurate employee data in BambooHR. Coordinate benefits enrollment and updates with providers. Support employee onboarding and offboarding processes. Ensure HR documentation and processes are compliant with employment standards. Provide day-to-day support to employees regarding HR policies, benefits, and procedures. Assist with other HR administrative duties as needed.

Office Administration (30%)

Manage office supply inventory and place orders as needed. Coordinate and set up employee activities and in-office events, such as: Birthday celebrations, Team-building activities, and Company events like summer BBQs and offsite outings Provide administrative support to other departments and leadership as required.

Skills and Qualifications:

1-3 years of experience in HR coordination and/or office administration. Experience with HRIS systems - BambooHR experience is a strong asset. Basic knowledge of HR and benefits practices. Bilingual in Fluent in English and Spanish is an asset Proficient in Microsoft Office Suite (Excel, Word, Outlook). Excellent organizational, time-management, and communication skills. Friendly, professional demeanor with a strong sense of ownership and initiative. Ability to handle sensitive information with confidentiality.

Perks:

100% company-paid health, dental, and vision coverage Annual performance bonus Team events & employee perks - including birthday treats, team lunches, seasonal outings, and company BBQs Supportive, fun, and people-first workplace environment * Work on-site in a collaborative office setting