Job Description

The Human Resources Assistant provides reliable administrative and coordination support to the Human Resources Department within a unionized healthcare environment. This entry-level role is well suited to a highly organized individual with strong administrative and communication skills who is interested in developing a career in Human Resources. The position supports day-to-day HR operations and serves as an initial point of contact for employees, requiring professionalism, discretion, and attention to detail.



HR Administration & Records Management


Organize, compile, maintain, and update employee records in both electronic and hard-copy formats Accurately process HR documentation related to recruitment, onboarding, offboarding, and employee status changes Maintain data integrity within the HRIS, including personnel files, training records, safety documentation, and compliance tracking Support filing standards, document control, and record retention requirements in a healthcare setting
Employee Communications and Support


Act as the first point of contact for routine HR inquiries, providing general information or directing staff to appropriate HR team members Communicate clearly, professionally, and respectfully with employees and internal stakeholders Schedule meetings, interviews, and HR-related appointments
Require Qualifications


Completion of a post-secondary degree or diploma in Business Management, Human Resources, Criminology, or a related field, or an equivalent combination of education and demonstrated administrative experience Strong administrative skills demonstrated through previous work, or practicum Excellent organizational skills and attention to detail Clear written and verbal communication skills Ability to handle confidential and sensitive information with professionalism and discretion Experience in a unionized healthcare or community services environment is an asset Familiarity with collective agreements is an asset Proficiency with Microsoft Office (Outlook, Word, Excel) Working knowledge of an HRIS and/or Learning Management System (LMS) is an asset Ability to clear a Criminal Record Check, including Vulnerable Sector screening

Job details:

This a temporary position to mid-June 2026. The wage for this role will be between $25 to $30 per hour based on a 35 hour work week.

About Coast

Coast Mental Health (Coast) is one of the largest mental health non-profit societies in Canada and operates a large array of innovative housing and community-based rehabilitation services for people with a mental illness living in and around Vancouver. Coast operates in the Lower Mainland of British Columbia providing approximately 1000 people with supportive housing and 4000 clients living in the community with a wide variety of programs and services.



Coast fosters a client-driven, recovery-oriented environment that promotes restoring health, personal growth and a return to society for individuals with a mental illness through advocacy and providing direct programs and services. Coast is deeply invested in cultural safety, reconciliation, and anti-racism. Our employees receive training on cultural humility, trauma-informed practice, and inclusive leadership. We strive to reflect the communities we serve and value lived experience alongside professional qualifications.

Why Coast

We recognize safety as a top priority for the organization. We believe in our people and recognize hard work. We operate client-centered care under the principles of psychosocial rehabilitation. We offer a variety of work placement opportunities within the organization. We strive to be the best that we can be. We hold Exemplary Standingwith Accreditation Canada. We have been recognized with numerous awards for our innovative programming. We care about our employees, and believe in living our values and culture throughout the organization

Some of the Benefits we Offer

100% employer-paid benefits for employees and their families. Vision Care, Dental Care, Prescription Drugs, Naturopath, Acupuncture, Chiropractic, Group Life, Massage therapy, Physiotherapy, and Unlimited Out-of-Province and Out-of-Country Emergencies. General sick-leave accruals. Long-term disability programs. Short-term disability programs available to exempt positions only.*
5 days of paid leave for Indigenous Employees for Ceremonial, Cultural, and Spiritual events per year. 8 weeks of paid leave for gender affirming care for medical procedures for transgender and gender diverse employees, cumulative total. Employee and Family Assistance Program, which includes personal counselling, Life Coaching, Financial Coaching, Legal Referral and Advisory Services, and Health Coaching. In addition, Coast provides a cognitive behavioural therapy program (CBT abilities program) and Headversity for managing a variety of life issues and includes self-paced therapeutic support. Municipal Pension Plan with guaranteed lifetime monthly pension when you retire. More information can be found at: https://mpp.pensionsbc.ca.

For any unionized positions, current/internal Coast employees must apply within seven (7) days of the posting date with their internal UKG account (using their Coast email address), in order to be considered as an internal applicant. Current/internal Coast employees who apply to a unionized position using an external account (or email), or after the seven (7) day deadline will be considered an external candidate. In this case, seniority will not be considered.


Coast Mental Health is committed to creating a culture of diversity and is proud to be an equal opportunity employer. All qualified applicants will be considered for employment without regard to age, gender, ethnicity, sexual orientation, religion or disability.


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Education

PreferredCertificate or better
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Motivations

PreferredGoal Completion: Inspired to perform well by the completion of tasks * Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals