Job Description

All Span Buildings Systems Ltd. is a well-established and fast-growing, leading wood component manufacturing company. All Span Building Systems prides itself in being an industry leader providing clients with quality components which includes computer designed trusses, engineered wood floor systems, engineered wood, conventional panelized walls and prefabricated stairs. Our facility is located in Cochrane, Alberta. All Span offers a great work culture, competitive compensation, and a comprehensive benefits package.

Job Summary

We are seeking a proactive and detail-oriented HR & HSE Administrator to support both Human Resources and Health, Safety & Environment (HSE) functions in our fast-paced manufacturing facility. This role is critical to ensuring a safe, organized, and compliant work environment while also managing key aspects of the employee lifecycle and workplace culture. The successful candidate will balance administrative tasks with people-centered initiatives, providing support across scheduling, payroll, safety documentation, recruitment, and compliance.

The position requires regular communication with employees, supervisors, and management, and involves tasks that support employee engagement, safety compliance, and operational readiness. The administrator is expected to maintain a high level of confidentiality and professionalism while balancing both office-based administrative duties and on-site presence in the shop and yard.

Key functions include employee time and attendance corrections, submission of daily reports, coordination of safety documentation and meetings, first aid inventory, WCB administrative support, and facilitation of company policies and procedures. This role also contributes to cross-departmental efforts to improve workplace culture, safety awareness, and operational efficiency.

This is a full-time in-office position based out of Cochrane, Alberta. Remote work is unavailable for this role. This role works a 6am-2:30pm shift.

Responsibilities

The successful candidate will report primarily to the HR and HSE Manager. Specific duties for this role will include but are not limited to;

Human Resources Support

Administer daily time tracking and employee schedules in Dayforce; adjust start/end times, breaks, and vacation entries. Support the full employee lifecycle, including onboarding, offboarding, and policy orientation for 100+ staff. Assist in recruitment efforts including prescreening, scheduling interviews, conducting onboarding, and maintaining candidate records. Manage employee files and documentation to ensure compliance with labor standards and company policies. Support employee relations, performance management, and workplace conflict resolution with supervisors. Coordinate team-building activities, staff events, and engagement initiatives to foster a positive workplace culture. Maintain and update safety documentation through Workhub. Facilitate and document regular safety tailgate meetings. Submit daily production and safety reports to management. Conduct monthly AED checks and ensure first aid supplies are stocked. Provide administrative support during incident investigations and WCB claims, and complete employer reports accurately and promptly. Scan and file operational documents for workflow and safety compliance. Assist in production coverage and paperwork preparation for truss, wall, and floor lines using MiTek and Microsoft software. Other duties as required.

Qualifications & Skills

Minimum 2 years of experience in an HR, Safety, or Administrative role (manufacturing experience preferred). Proficient with HRIS systems, ideally Dayforce, and documentation platforms like Workhub. Strong knowledge of employment and occupational health & safety standards. High level of discretion and ability to handle sensitive and confidential information with professionalism. High attention to detail and excellent organizational skills. Exceptional communication skills and the ability to work cross-functionally. Comfortable using Microsoft Office Suite and industry-specific tools (e.g., MiTek, Shopnet, Sapphire).

Working Conditions

The incumbent is required to work in both an office environment and a manufacturing shop/yard setting. The office environment involves moderate noise and standard office routines, including computer-based tasks and interactions with staff. While in the shop and yard, the incumbent will be exposed to loud noise, dust, uneven surfaces, and temperature fluctuations. The role requires regular movement between these environments, including walking, standing, and occasional stair climbing.

Physical Requirements

The incumbent is required to have close visual acuity to perform activities such as preparing and analyzing data, viewing a computer screen for extended periods, and reading documentation. The position also requires the ability to stand and walk for extended periods of time, particularly while conducting safety inspections or interacting with employees on the shop floor and in the yard. Occasional lifting, bending, and reaching may be necessary when handling safety supplies or documentation.

What We Offer:

Dental care Extended health care Life insurance Profit sharing bonus structure Supportive, team-oriented work environment
Job Types: Full-time, Permanent

Pay: $20.00-$24.00 per hour

Benefits:

Company events Dental care Extended health care On-site parking
Schedule:

Day shift Monday to Friday
Ability to commute/relocate:

Cochrane, AB T4C 2E1: reliably commute or plan to relocate before starting work (required)
Experience:

Administrative: 1 year (required)
Language:

English (required)
Work Location: In person