Job Description

Are you an HR Administrator who is eager to learn from an experienced HR Mentor as you take the next step in your Human Resources career? If you said yes, then THIS IS THE opportunity for you!

JOB DESCRIPTION:

With the guidance of the Human Resources Manager, the HR Administrator plays a key role in supporting the day-to-day operations of the Human Resources department. This position ensures compliance with legislative requirements, collective agreements, and organizational policies while delivering exceptional service to staff and management. The HR Administrator will manage administrative processes, maintain accurate records, and assist with recruitment, onboarding, and employee engagement initiatives.

RESPONSIBILITIES

Recruiting/Onboarding:

Coordinate job postings, screen resumes, and schedule interviews. Prepare offer letters and onboarding packages. Ensure new hires complete mandatory training and documentation. Completion of internal documentation and procedures

HR Administration

Maintain accurate employee records in HRIS and personnel files. Process changes in employment status, benefits enrollment, and terminations. Prepare reports for compliance audits and HR metrics.

Compliance & Policy Support

First point of contact for Workplace Injury Reports

Ensure adherence to ESA, Collective Bargaining Agreements, AODA, FLTCA, WSIB, CARF Standards and other relevant legislation.

Workplace Health and Wellbeing

Assist with WSIB claims, modified work programs, and return-to-work documentation.

Employee Relations & Engagement

Create and maintain secure updated Employee and Volunteer files (paper and electronic) Process employee changes (promotions, transfers, terminations) in HRIS Draft and issue position change letters Maintain a current repository of s - one for each position

Other duties:

Coordinate annual HR calendar events (performance reviews, audits). Support HR projects and policy development as assigned. Actively participates and leads quality improvement initiatives related to own role in accordance with the mission, vision, values and strategic goals of the organization, federal and provincial laws and regulations, and accreditation standards.

QUALIFICATIONS:

Post-secondary education in Human Resources or related field, or an acceptable combination of education and experience. CHRP designation or in process. Minimum of 1-3 years of Human Resources administrative support experience (unionized work environment preferred). High level of attention to detail and accuracy of work. Knowledge of Ontario labour laws, ESA, AODA, and FLTCA preferred. Proficiency in MS Office and HRIS systems. Multi-tasking, organization, time management, and problem-solving skills. Excellent customer service skills and a personable, professional manner. Strong attention to detail and accuracy of work. Excellent judgment and supreme discretion. Strong command of the English language, (read, write, speak).

APPLICATION INSTRUCTIONS:

Interested applicants should apply with their current resume along with a cover letter explaining how they meet the requirements of the role.

Successful candidates must show proof of COVID-19 vaccination as a condition of employment, subject to reasonable accommodation measures for documented medical contraindications to the COVID-19 vaccine.

Where notified in advance, Hillel Lodge will accommodate the needs of job applicants throughout its recruitment and selection processes in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act.

Proof of TB clearance and Vulnerable Sector Police background checks will be required upon hire. Although we appreciate all interest, only candidates selected for interviews will be contacted. No phone calls, please.

ABOUT HILLEL LODGE

Located in the West end of Ottawa, Hillel Lodge has served as a home for individuals in need of long-term personal care since it officially opened its doors in 1965. With a current complement of 121 beds and housed within a thriving 13-acre Jewish Community Campus, we provide a wide range of programming and events to meet the diverse needs of our residents, their families, and the larger community which we serve.

Our Mission:

Our mission is to provide compassionate long-term care that empowers residents to lead full and engaged lives in a welcoming Jewish environment.

Our Vision:

The Lodge will continually strive to be at the forefront of person-centered long-term care.

Our Values:

Compassion and Caring Dignity and Respect Collaboration and Teamwork Excellence and Innovation Integrity and Accountability

Are you ready to turbocharge your career in a supportive work environment? Apply today!

Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

Casual dress Dental care Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care
Ability to commute/relocate:

Ottawa, ON K2A 4G7: reliably commute or plan to relocate before starting work (preferred)
Education:

Bachelor's Degree (preferred)
Experience:

Office Administration: 1 year (preferred) Human Resources: 1 year (required)
Licence/Certification:

CHRP Designation or in process (preferred)
Work Location: In person