Job Description

Job Title: Hospitality Coordinator

Reports to: Human Resources Manager

Location: 3187 Albion Road South, Ottawa, Ontario, K1V 3Y8

Date Prepared: November 2022

Taggart Group of Companies

A family business that's been around for more than 70 years, the Taggart Group of Companies is a full-service construction organization consisting of four major operating companies. Taggart Group delivers expert leadership in real estate development, planning, design, finance, construction, and management. We develop commercial, residential, and industrial property for our own account and for third party developers. We own, manage, and work collaboratively on commercial and residential investment properties. We enjoy a strong reputation for technical expertise, integrity, and cooperation, and offer our clients the many benefits of vertical integration.

Work Description

The Hospitality Coordinator is responsible for supporting various office functions in a hands-on, proactive and reactive manner. The Hospitality Coordinator will play a key role in the client and staff experience.

In this hands-on role, the ideal candidate will have office management experience that includes coordinating various internal and external services, liaising with various stakeholders and ensuring daily hospitality needs as per the agreed upon service levels.

Main Responsibilities:

• On a daily basis, ensure meeting rooms, kitchens and other common areas are kept tidy and are stocked appropriately (coffee, milk, tea, cookies, dishes, cutlery, snacks, etc.).
• Coordinate the Training Room requirements for St-Laurent Road office.
• Lead the upkeep of decor, accessories and memorabilia as seasonally required.
• Ensure appropriate signage is procured and installed as needed.
• Assist and support as needed with reception coverage.
• Lead and/or assist with coordinating and executing various company events and initiatives.
• Ongoing organization, inventory and maintenance of storage spaces to ensure only required items are kept on-site, ensuring items are accessible in a safe manner, and finding storage solutions for departments/companies as required.
• Create and maintain documentation regarding processes, schedules, instructions in the appropriate location.
• Add bullet about support catering for meetings and functions (they will be expected to plan, shop, set-up, prep, make pots of coffee for meetings, deliver to meeting room, clean up, etc.)
• Other duties as required.

Job Requirements

• A high school diploma is required.
• 1-2 years of related and progressive experience in an office management, facilities-related, or similar role.
• Ability to work independently, make decisions and trouble-shoot.
• Ability to manage and foster relationships with suppliers, vendors, service providers and internal as well as external clients.
• Strong ability to prioritize various tasks and projects.
• Knowledge of Microsoft Office suite is required, knowledge of office management software would be considered an asset.
• Experience dealing with service vendor agreements would be considered an asset.
• Bilingual (English and French) considered an asset.
• A valid Ontario driver's license is required, regular access to a vehicle is required.

Physical/Sensory Effort/Work Environment:

• Busy, and at times, a loud work environment.
• Overtime as required to meet the needs of the business requirements.

Application
All candidates are asked to apply via the following link: . Any questions regarding the position can be directed to .

We thank all candidates for their interest, however only applicants selected for an interview will be contacted.

For more information on our company, please visit: .

Accommodation
The Taggart Group of Companies is an equal opportunity employer. All qualified applicants are considered without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, gender, sexual orientation, age, marital status, physical or mental handicap, or financial ability.

In accordance with the Accessibility for Ontarians with a Disabilities Act, we're committed to providing accommodations for people with disabilities in all aspects of the recruitment and selection process. If you require accommodation or special assistance, please send an email to with your request. Your information will be treated as confidential.