Job Description

About the Role

Birmingham International Collegiate of Canada (BICC) is a private Ontario-inspected high school in Toronto, serving a diverse international student community.

We are seeking a

professional, organized, and friendly School Receptionist / Administrative Assistant

to serve as the first point of contact for students, parents, visitors, and staff. This role is central to maintaining smooth daily operations and a welcoming school environment.

The ideal candidate will have strong communication and administrative skills, with opportunities to grow into a

supervisory or managerial position

as experience and leadership develop.

Key Responsibilities

Front Desk & Communication

Greet and assist students, parents, and visitors with professionalism. Handle incoming calls, emails, and inquiries promptly and courteously.

Administrative Support

Maintain accurate student records, attendance, and correspondence per Ministry guidelines. Support the admissions process through data entry and document management. Prepare official documents, reports, letters, and invoices.

Office Operations

Schedule appointments, organize meetings, and assist staff with clerical tasks (filing, scanning, copying, etc.). Manage office supplies and coordinate orders to ensure stock levels.

Community Liaison

Communicate with parents, agents, and guardians regarding attendance and school updates. Facilitate information flow between teachers, parents, and students.

Other Duties

Provide general administrative support as needed to ensure efficient daily school operations.

Qualifications

Required:

1-2 years of administrative or receptionist experience (school or education setting preferred). Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. Strong organization, attention to detail, and ability to manage multiple priorities. Excellent interpersonal and communication skills with a professional, welcoming demeanor.

Assets:

Experience working with international students or in an education environment. Multilingual ability (Chinese, Vietnamese, Japanese, etc.). Diploma or Certificate in Office Administration or related field.

Work Conditions

Fast-paced, student-focused office environment. Attention to detail and ability to meet tight deadlines required. In-person position at our Toronto campus.

How to Apply

Please submit your resume and cover letter

by email only.

We kindly ask that you

do not call or visit the school in person.

Job Types: Full-time, Permanent

Pay: $39,000.00-$42,000.00 per year

Application question(s):

Are you located in Toronto, Canada? Do you speak any other languages?
Language:

Vietnamese (preferred) Chinese (preferred) Japanese (preferred)
Work Location: In person